Finance Manager

Finance Manager

Target Hiring Range: $111,646.08 - 124,047.99

The Finance Manager is responsible for overseeing and managing utility billing and accounts receivable, grants management, procurement services including p-cards, debt and investments, budget preparation and monitoring, payroll coordination with HR department, capital assets/fixed assets, and coordination with accounting team in preparation of the annual financial statements.

Essential Job Functions

Represent 20% to 50% of working time on a regular basis, subject to varying demands of specific functions. All functions listed below are considered essential and are expected to be completed regularly and efficiently by any incumbent. Regular, punctual, and on-site attendance is essential for all functions listed.

• Supervises department staff working in the specified functional areas, prepares performance reviews, and provides training for new processes. Responsible for coaching and mentoring staff on proper accounting and record keeping requirements, while maintaining proper internal controls.

• Manages utility billing and collections, including all other accounts receivable.

• Manages outstanding and new issues of GOs, COs, and master lease debt, coordinating new issues with the City Attorney, Bond Counsel, and Investment Advisor. Updates the Official Statement for new issues. Makes scheduled debt service payments.

• Oversees investment and cash flow of all city bank deposits and collateral, investment accounts, marketable securities, and investment pools according to Texas investments statutes and investment policy, preparing monthly reports, and holding investment committee meetings. Issues the bank depository or investment manager RFP when required.

• Coordinates accounting and disbursement for payroll in coordination with the HR department.

• Conducts annual rolling stock and equipment inventory count annually in conjunction with preparation of the annual financial report, including updating the fixed assets component of the year end reporting, and provides results for annual TML insurance coverages.

• All business processes will be documented and are reviewed annually for additions, deletions, or corrections.

• Oversees preparation of the annual budget (revenue forecasting, water and sewer rate model updates, position control), related financial policies, and budget reporting, developing budget process schedules and meetings that allow for timely presentation by the City Manager to City Council, presentation, publication, and adoption of the budget and the tax rate according to Texas Truth In Taxation requirements. Continues to receive the GFOA Distinguished Budget Presentation Award.

• Coordinates records retention and destruction of the Finance Department, according to Texas State Library and Archives Commission Records Retention Schedules.

• Oversees the procurement function, including the management of p-cards and all other procurement relationships (Amazon, Sam's, Staples), all according to Texas procurement laws, updating the Procurement Policy as required. Assists departments with issuing bids and RFPs for services.

• Oversees grants management and compliance with grant conditions and requirements.

• Maintains a schedule with supporting documentation of all TIF, PID, TIRZ, 380 Agreements, and other developer agreements, with relevant target dates, contributions, and schedule future reimbursements.

• Prepares the Finance Department budget.

• Stays current with government accounting and budgeting standards.

• Prepares Unclaimed Property report to the Texas Comptroller annually.

• Prepares the Hotel Occupancy Tax report to the Texas Comptroller annually.

• Prepares the outstanding debt report to the Texas Comptroller annually.

Education and Experience

• Bachelor's Degree in Finance, Accounting or a related field. A Master's degree is preferred.
• 5 years of directly related experience is required, with at least 3 years as a supervisor leading finance teams. 7-10 years is preferred.

Employment is conditional upon successful completion of a criminal background check.

Knowledge, Skills and Abilities

• Knowledge of GAAP and GFOA's financial statement budgetary requirements.

• Knowledge of preparation of the Annual Comprehensive Financial Report.

• Knowledge of business processes and internal controls for cash management, debt management, accounts payable, accounts receivable, fixed assets, procurement, and budgeting.

• Knowledge of city policies and procedures, and skills to make business process procedural improvements.

• Skill in managing deposits, investments, for cash flow while maximizing interest earnings, and maintaining contract relationships with providers.

• Skill in using general ledger, payroll, utility billing, and budget software, Word and Excel.

Licenses and Certificates:

• Certified Government Finance Officer required.
• Certified Public Accountant preferred.

Work Environment:

Work requires supervising and monitoring performance for a regular group of employees including providing input on hiring/disciplinary actions, and work objectives/effectiveness, performance evaluations, and realigning work as required by changing internal procedures and systems.