Purchasing Assistant

Job Description

Job Description

We are looking for a detail-oriented Purchasing Assistant to support daily procurement operations for a growing team in Charlotte, North Carolina. This contract opportunity with permanent potential is ideal for someone who enjoys coordinating orders, maintaining accurate purchasing records, and working closely with internal partners and vendors. The person in this role will help keep materials and services flowing efficiently while learning established processes and contributing to a well-organized purchasing function.

Responsibilities:
• Prepare and track purchase orders to help ensure materials and services are ordered accurately and on time.
• Communicate with suppliers to confirm pricing, availability, delivery timelines, and order status updates.
• Maintain organized purchasing documentation, records, and data within department files and systems.
• Support day-to-day procurement activities by coordinating with internal teams on purchasing needs and priorities.
• Review order details for accuracy and follow up on discrepancies involving invoices, quantities, or shipments.
• Assist the purchasing team with vendor-related administration and general departmental support tasks.
• Monitor open orders and provide timely updates to stakeholders regarding delivery schedules and outstanding items.
• Learn established purchasing workflows and contribute to a smooth transition of knowledge within the department.• Prior experience supporting purchasing, procurement, or order administration activities.
• Working knowledge of purchase order processing and related documentation.
• Ability to manage multiple tasks while maintaining strong attention to detail.
• Comfortable communicating professionally with vendors and internal teams.
• Proficiency with standard business software and data entry in purchasing systems.
• Strong organizational skills and the ability to keep accurate records.
• Experience assisting a purchasing department or similar operational function is preferred.