Administrative/Project Assistant

Administrative/Project Assistant

We are seeking a full-time Administrative/Project Assistant to provide high-level support to attorneys and contribute to the daily success of our firm. This role is ideal for a motivated, reliable, and detail-oriented professional who thrives in a fast-paced, dynamic environment and takes pride in delivering exceptional support.

To excel in this role, you must be professional, proactive, and adaptable, with strong organizational and communication skills. You should approach each day with a willingness to learn, a commitment to excellence, and a focus on helping others succeed. This is an on-site position in the Chicago loop (5 days per week).

Key Responsibilities

• Draft, format, and prepare legal and administrative documents, including memos, reports, notices, and pitch materials.
• Support document management, including redlines, PDF-to-Word conversions, formatting, scanning, copying, and filing.
• Proactively support other departments and office duties as requested.
• Communicate with professionalism and warmth.
• Assist with the coordination of firm events, internal meetings, and special projects as needed.
• Maintain discretion and confidentiality at all times.

Skills & Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and Canva.
• Strong written and verbal communication skills, with attention to detail and accuracy.
• Excellent time management, organization, and problem-solving abilities.
• Able to manage multiple priorities and work independently with minimal direction.
• Professional, positive demeanor with a collaborative and team-oriented mindset.
• Demonstrated ability to adapt to shifting priorities and fast-changing needs.
• Discretion in handling sensitive and confidential information.

Education & Experience

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.
• Experience working at a law firm is a plus.

Physical Requirements

• Prolonged periods of sitting and working at a computer.

Benefits

Croke Fairchild contributes to voluntary medical, dental, and vision plans. Offers FSA, HSA, and commuter benefits. Firm-paid STD & LTD. Retirement savings plan. Unlimited paid time off days.

Croke Fairchild is WBE Certified and a member of the National Association of Minority and Women-Owned Law Firms (NAMWOLF).

We are an Equal Employment Opportunity Employer.

It has been and will continue to be a fundamental policy of CFDB not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws. This applies to all employment decisions.

About Us

Point of Difference Strategies (PoDS) is the largest wholly Latina-owned lobbying firm in Illinois, with offices in Chicago and Springfield. We specialize in strategic advice, advocacy, and relationship management, providing top-tier government affairs and lobbying services at the federal, state, and local levels. Our team excels in bill tracking, drafting, and analysis, and is known for building strong, lasting relationships with elected officials and industry stakeholders. Our clients span diverse sectors, including municipalities, utilities, transportation, healthcare, and economic development, allowing us to tailor our expertise to the unique needs of each client.

Our attorneys and lobbyists work closely with our law firm, Croke Fairchild Duarte & Beres (CFDB). It is a growing law firm headquartered in Chicago, with a team of over 150 attorneys, lobbyists, and staff. Formed by partners who worked at preeminent international law firms, with a deep bench of sophisticated and experienced corporate lawyers, litigators, and government affairs professionals, our team provides exceptional legal and advocacy service while affording our clients the benefits of working with an agile and entrepreneurial-minded team of results-oriented, well-rounded professionals. We are driven by our core values: humility, respect, collaboration, partnership, and innovation.

Both firms represent a diverse group of interesting clients, which include elected officials and government representatives, private equity firms, founders, startups, venture capital investors, family offices and public companies (among others), in sophisticated and complex legal matters, transactions, and Illinois state and federal government affairs and lobbying efforts.

Compensation

$50,000 – $55,000 based on experience level

Contact: View email address on click.appcast.io