Administrative Assistant

Job Description - Administrative Assistant (26141774) What is this career opportunity? This position serves in the Administration Section at the Montana Board of Crime Control. The Administrative Assistant provides high-level comprehensive administrative support for the section, the Montana Board of Crime Control, and the Youth Justice Advisory Council. The role includes coordinating and managing schedules, supporting meetings, drafting reports, memos, meeting minutes, and other written communications. The assistant provides services to facilitate operations for Crime Control staff, Board, and Council members, including travel arrangements, event coordination, form and template development, data and records management, and supply and equipment inventories. The position also resolves day‑to‑day operational needs, serves as the primary point of contact for internal and external inquiries, and ensures the organization’s efficient operation. What are we looking for? Minimum Education and Experience: High school diploma and at least two years of office administration experience. Alternate combinations may be considered on a case‑by‑case basis. Preference will be given to candidates with specific experience in: Administrative support for boards, councils, and committees. Knowledge of: Office management practices and procedures Confidentiality procedures Microsoft Office software Customer‑service methods and techniques Data and records management Ability to: Draft professional and technical written communications, including reports, letters, and memos. Use and manage virtual meeting platforms in accordance with open‑meeting laws. Support day‑to‑day office operations with accuracy, professionalism, and confidentiality. Demonstrate strong attention to detail and excellent organizational skills. Handle confidential information with discretion. Provide exceptional customer service and work well in a team environment. Build trust and credibility in working relationships. Manage varying deadlines and multiple projects, responding positively to changes in direction, priorities, and responsibilities. Keep large projects involving multiple parties moving forward and delivered on time. Provide guidance and instructions to other agency staff. Organize a dynamic workload and meet established deadlines. Does this sound like you? Please submit your resume and cover letter. (You do not need to complete the “work experience” or “education & certifications” portions of the application system – just upload the requested documentation.) Benefits Work/life balance, health coverage, paid vacation, sick leave, and holidays. Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you for student loan forgiveness under the PSLF program. The Department of Administration participates in E‑Verify to confirm employment eligibility. After accepting a job offer and completing Form I‑9, your information will be submitted to the Department of Homeland Security and the SocialSecurity Administration for verification. For more information, visit the E‑Verify website at Additional information Successful completion of a criminal background check is required. Only online applications are accepted. You will receive updates and be able to monitor the status of your application online. Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable Salary and Benefits Eligibility Salary: $28.42 per hour. Telework Eligibility: Not Telework Eligible. Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan. Position Details Number of Openings: 1 Employee Status: Regular Schedule: Full‑Time Job Type: Standard Shift: Day Job Travel: Yes, 10 % of the time Primary Location: Helena – Board of Crime Control, Union 000 – None Posting Date: July8,2026 3:52:45 PM – Closing Date: Ongoing Required Application Materials Cover Letter, Resume Contact Information Contact Name: Chelsea Gates | Contact Email: View email address on click.appcast.io | Contact Phone: View phone number on click.appcast.io The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or by dialing Montana Relay at 711. Montana Job Service Offices also offer services to assist with submitting an online application. State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant. #J-18808-Ljbffr