Payroll Coordinator

Job Description

Payroll Coordinator

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Location: Miami, FL

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Work Arrangement: Fully onsite

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Schedule: Monday–Friday, 8:00 AM–5:00 PM

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Compensation: $22–$23 per hour

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Employment Type: Direct hire, full-time

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Position Overview

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We are seeking a detail-oriented, bilingual Payroll Coordinator to join a fast-paced organization in the Miami area.

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This position will support payroll processing, reporting, compliance, and the day-to-day administrative functions of a high-volume payroll department. The ideal candidate has recent payroll experience, strong Microsoft Excel skills, and the ability to manage sensitive information accurately while meeting strict deadlines.

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Training will be provided, but the selected candidate must be able to independently perform core payroll functions within approximately two months of employment.

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Responsibilities

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• Support the accurate and timely processing of payroll.
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• Review payroll information for accuracy, completeness, and compliance.
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• Assist with payroll reporting, recordkeeping, and administrative support.
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• Research and resolve payroll discrepancies and employee questions.
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• Maintain accurate and confidential payroll records.
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• Follow established payroll procedures and internal controls.
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• Assist with compliance related to applicable federal and state payroll requirements.
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• Communicate professionally with employees, managers, vendors, and outside organizations.
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• Use Microsoft Excel to review, organize, calculate, and report payroll information.
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• Prioritize multiple assignments while meeting payroll deadlines.
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• Identify potential issues and use sound judgment to determine appropriate next steps.
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• Support additional payroll and administrative projects as assigned.
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Required Qualifications

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• At least two years of recent payroll experience, preferably within a mid-sized or large organization.
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• Ability to speak, read, and write professionally in both English and Spanish .
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• Intermediate to advanced Microsoft Office skills, including: Excel, Word, Outlook,
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• Ability to work with or quickly learn Excel functions such as: IF statements, Complex formulas, VLOOKUPs, Pivot tables, COUNTIF/COUNTIFS, Conditional formatting
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• Strong attention to detail and commitment to accuracy.
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• Strong organizational and time-management skills.
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• Ability to prioritize competing responsibilities and meet deadlines.
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• Ability to work independently with limited supervision.
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• Strong initiative and sound judgment.
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• Ability to maintain confidentiality when handling employee and payroll information.
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• Effective written and verbal communication skills.
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• Ability to establish productive working relationships with employees, vendors, and internal departments.
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Preferred Qualifications

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• Three or more years of payroll experience.
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• Experience supporting payroll for a mid-sized or large employee population.
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• Experience processing weekly payroll.
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• Working knowledge of federal and state payroll laws and guidelines.
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• ADP or comparable payroll-system experience.
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• Experience using PowerPoint or Publisher.
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Benefits

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Benefits begin on the first day of employment and include:

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• Medical, dental, and vision insurance
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• Life insurance
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• 401(k) retirement plan with a 5% company match
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• Paid holidays
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• 15 days of paid time off, prorated during the first year
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• Tuition and certification reimbursement
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• Parental leave
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This is a fully onsite position in Miami. Candidates must be available to work Monday through Friday from 8:00 AM to 5:00 PM.