Clinical Research Accounts Billing Specialist

Job Description

Job Description

Summary:

The Clinical Research Accounts Billing Specialist is responsible for managing the financial and billing activities related to clinical trials. This role ensures accurate invoicing, payment tracking, and compliance with study budgets, contracts, and sponsor requirements. The specialist works closely with clinical operations, sponsors, and finance teams to ensure timely and accurate revenue cycle management. THIS IS A PART TIME OPPORTUNITY.

Key Responsibilities:

• Prepare, review, and submit invoices to sponsors and CROs based on clinical trial agreements and milestones
• Reconcile study budgets with completed patient visits, procedures, and data entries (e.g., EDC systems)
• Track accounts receivable and follow up on outstanding payments
• Resolve billing discrepancies, denials, and payment variances
• Maintain accurate financial records for each clinical study
• Collaborate with study coordinators and project managers to verify subject visits and billable events
• Ensure compliance with contracts, protocols, and regulatory requirements
• Assist in budget development and coverage analysis when needed
• Generate financial reports for management (aging reports, revenue tracking, etc.)
• Support audits by providing required billing documentation

Required Qualifications:

• Associates or Bachelors degree in Accounting, Finance, Healthcare Administration, or related field
• 2+ years of experience in medical billing, clinical research billing, or healthcare finance
• Strong understanding of clinical trial billing processes and sponsor invoicing
• Experience with CRIO or other CTMS preferred
• Proficiency in Microsoft Excel and accounting software
• High attention to detail and strong organizational skills

Preferred Qualifications:

• Experience working in a clinical research site, CRO, or sponsor environment
• Knowledge of clinical trial agreements, budgets, and coverage analysis
• Familiarity with Medicare billing rules related to clinical trials
• Certification in clinical research (e.g., ACRP, SOCRA) is a plus

Key Skills:

• Analytical and problem-solving skills
• Strong communication and follow-up abilities
• Time management and multitasking
• Financial reconciliation and reporting
• Knowledge of regulatory compliance in clinical research

Work Environment:

• OFFICE BASED. Remote is not available.
• May require coordination with multiple departments and external sponsors