Management Analyst

Job Description CONFIRE, JPA is recruiting for a Management Analyst who will provide professional-level administrative, analytical, fiscal, policy and project support across the agency’s operations and business functions. This position conducts organizational, fiscal, operational, and program analyses; assists with policy and procedure development; supports budget preparation and monitoring; prepares reports and recommendations; and provides staff support to management on administrative, financial, operational and organizational initiatives. The role may involve finance, contracts and procurement, business operations, budget administration, reporting, records management, special projects and other administrative service areas depending on agency needs. Job Responsibilities Conduct administrative, operational, fiscal, and organizational studies involving staffing, workflows, systems, policies, procedures, programs, service delivery, business processes, contracts, grants, budgets, and financial operations; develop findings and recommendations for management review. Assist management with developing and implementing operational strategies, goals, objectives, performance measures, and administrative processes to support organizational priorities. Analyze fiscal operations, including budget development, monitoring, forecasting, expenditure tracking, cost analysis, and financial reporting. Assist with preparation, review, monitoring, and administration of assigned budgets; prepare periodic financial, administrative, and operational reports. Develop, review, and assist with the implementation of administrative policies, procedures, forms, guidelines, and internal processes to improve efficiency, consistency, compliance, and accountability. Research, analyze, and interpret federal, state and local laws, regulations, guidelines, policies, and administrative requirements; evaluate operational or fiscal impacts and recommend appropriate actions. Support grant, contract, agreement and procurement-related activities by assisting with research, documentation, tracking, reporting, compliance monitoring, expenditure review, deliverable tracking and coordination with responsible managers or program leads. Assist with monitoring vendor performance, service agreements, project deliverables, timelines, records and administrative requirements in coordination with assigned managers and subject matter experts. Manage and coordinate assigned special projects and initiatives, including planning, scheduling, implementation tracking, stakeholder coordination, documentation and evaluation. Conduct studies related to resource utilization, service delivery, workload, staffing, data systems, fiscal controls, administrative processes and operational efficiency; prepare reports with findings and recommendations. Provide administrative and analytical support for finance, contracts and grants, business operations, budget administration, procurement support, reporting, records management and other agency functions as assigned. Coordinate with internal staff, member agencies, vendors, consultants, public agencies and external stakeholders to support programs, resolve administrative issues, gather information, and advance assigned initiatives. Prepare written reports, correspondence, agenda items, policies, procedures, presentations, summaries, analyses, and recommendations for management, executive leadership, committees and governing bodies. Participate in management and staff meetings; provide analytical input, project updates and administrative support to assist decision making. Maintain records, databases, tracking systems, project files, fiscal documents, reports and other materials necessary to support administrative, fiscal, operational, contract, grant, procurement, reporting and compliance functions. Assist with the implementation of approved recommendations, process improvements, reporting systems and administrative procedures. Provide vacation or temporary relief as required. Perform other related duties as assigned. Minimum Requirements Education: Bachelor’s degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting, Organizational Leadership, Emergency Management, Public Policy or a closely related field, or an equivalent combination of education, training and qualifying experience. Experience: Two (2) years of increasingly responsible professional experience in administrative analysis, budget analysis, program analysis, policy analysis, project coordination, contract or grant support, fiscal analysis, public administration, business operations, procurement support, financial reporting or operational analysis. Desired Qualifications Knowledge Of: Methods and techniques of research, program analysis, fiscal analysis, and report preparation. Principles and practices of budget preparation, monitoring and administration. Administrative policy and procedure development. Public agency operations, governance processes and administrative practices. Contract, grant, procurement, vendor coordination, business operations, expenditure tracking, and reporting principles. Modern office procedures, records systems, database tools and computer applications. Principles and procedures of records management, documentation and reporting. Applicable federal, state and local laws, regulations, policies and administrative requirements. Ability To: Analyze and evaluate programs, policies, procedures, systems, budgets, contracts, grants, business processes, procurement records, financial reports and administrative practices. Interpret and apply laws, regulations, policies, procedures and organizational requirements. Perform complex administrative and analytical work using independent judgment and initiative. Prepare clear and concise reports, correspondence, agenda items, summaries, presentations and recommendations. Organize, analyze and present data effectively. Coordinate projects, monitor timelines, track deliverables and support the implementation of assigned initiatives. Communicate clearly and professionally, both orally and in writing. Work independently, manage multiple priorities and meet deadlines. Respond to inquiries and sensitive issues with professionalism and discretion. Establish and maintain effective working relationships with employees, management, member agencies, vendors, partner agencies and stakeholders. Work Availability and Conditions The Management Analyst must be available to work a flexible schedule, including evenings, weekends and holidays, to support agency operations, administrative deadlines, critical projects, continuity of operations and other organizational requirements, and may be required to report to multiple CONFIRE facilities or locations. Travel between CONFIRE facilities, member agency locations, vendor sites and training venues may be required. A valid California Driver License and proof of automobile liability insurance must be maintained. Benefits Medical, dental and vision coverage Retirement through the San Bernardino County Employees’ Retirement Association 457(b) deferred compensation Employer-paid and voluntary life insurance Accidental death and dismemberment insurance Healthcare flexible spending and dependent-care accounts Vacation, holiday, sick and other paid leave Disability and protected-leave programs Employee assistance and wellness resources Tuition reimbursement and other negotiated programs #J-18808-Ljbffr