Parttime Receptionist

Job description:

Receptionist is responsible for providing excellent customer service while greeting internal and external clients in person or on the phone. This role helps manage the day-to-day operations of the office. Duties will include answering incoming calls, operating the reception desk, and conducting security-related activities such as monitoring cameras and managing access control systems.

Temporary part-time position with an anticipated duration of at least six months and potential for extension. Schedule: Fridays, 8:30 AM5:00 PM

Responsibilities

• Greet guests warmly and professionally, provide them with refreshments, direct them to the conference rooms, and advise the appropriate department/staff that the visitors have arrived
• Maintain situational awareness and ensure only authorized guests gain access to the area
• Monitor office cameras
• Answer and screen incoming calls
• Prepare, send out, and receive shipments
• Screen incoming mail for security threats
• Manage office access control and fingerprint enrollment system
• Compile daily news report
• Keep lobby and reception area neat and clean
• Schedule conference rooms as needed
• Arrange office luncheons and Dessert Fridays (if Office Services is unable to do so)
• Notify Office Services when service providers are needed (e.g., for water, coffee, etc., and Transtar for building matters)
• Other duties as assigned

Skills

• Professional and pleasant demeanor
• Minimum one year of administrative/clerical experience preferred
• Excellent customer service skills, in person and on the phone
• Able to handle multiple projects simultaneously and meet deadlines upon request
• Work well under pressure with minimal supervision
• Strong attention to detail and solid organizational skills
• Basic knowledge of PC applications (Microsoft Word, Excel, PowerPoint, Outlook, etc.)
• Excellent written and oral communication skills
• Basic CPR/AED
• Excellent attendance record; punctual and dependable