Maintenance Planner Scheduler

Job Description Job Description Position Summary Real Good Foods is seeking a highly organized and detail-oriented Maintenance Planner/Coordinator to support the maintenance operations within our food manufacturing facility. In this role, the Maintenance Planner/Coordinator is responsible for planning, scheduling, coordinating, and tracking preventive and corrective maintenance activities to ensure equipment reliability, minimize downtime, and support safe, efficient production. This position works closely with Maintenance, Production, Sanitation, Quality, Warehouse, and Operations leadership to ensure maintenance work is properly prioritized, parts are available, work orders are completed timely, and documentation is maintained in compliance with company standards, SQF, food safety, OSHA, and regulatory requirements. Key Responsibilities Maintenance Planning and Scheduling Plan, schedule, and coordinate preventive maintenance, corrective maintenance, repairs, inspections, and equipment service activities for the facility. Develop weekly and daily maintenance schedules in coordination with production schedules, sanitation windows, and operational priorities. Review incoming work requests and work orders to determine scope, priority, labor needs, parts required, and estimated completion time. Coordinate planned downtime with Production, Sanitation, and Quality to reduce disruption to operations. Ensure maintenance work is scheduled in a way that supports production efficiency, equipment reliability, and food safety requirements. Work Order Management Create, update, assign, track, and close maintenance work orders in the company’s maintenance tracking system or CMMS. Ensure work orders include clear instructions, safety considerations, required parts, labor estimates, and completion notes. Follow up maintenance technicians and supervisors to confirm work order status, delays, required parts, or additional repairs needed. Maintain accurate documentation of completed repairs, preventive maintenance tasks, inspections, and equipment history. Monitor backlog of open maintenance work orders and communicate priorities to maintenance leadership. Parts, Inventory, and Vendor Coordination Coordinate with Maintenance, Purchasing, and Warehouse teams to ensure required parts, tools, and supplies are available before scheduled work begins. Assist with maintaining maintenance parts inventory, including tracking usage, identifying minimum stock levels, and supporting reorder requests. Follow up with vendors and suppliers regarding part availability, delivery timing, service scheduling, and repair support. Coordinate outside contractors and service vendors for equipment repairs, inspections, installations, or specialized maintenance work as needed. Ensure vendor’s work is properly scheduled, communicated, documented, and aligned with company safety and food safety requirements. Preventive Maintenance and Equipment Reliability Support the development and continuous improvement of preventive maintenance schedules for production equipment, facility systems, utilities, and support equipment. Track PM completion rates and report overdue or missed preventive maintenance activities. Identify recurring maintenance issues and assist leadership in analyzing equipment downtime trends, repeat failures, and opportunities for improvement. Partner with maintenance leadership to improve equipment reliability, reduce unplanned downtime, and support continuous improvement initiatives. Ensure critical equipment, including conveyors, ovens, fryers, refrigeration systems, packaging equipment, and other food manufacturing equipment, is included in the maintenance planning process. Cross-Functional Communication Serve as a key communication link between Maintenance, Production, Sanitation, Quality, and Operations. Communicate maintenance schedules, equipment availability, downtime needs, and repair status to affected departments. Participate in daily or weekly production and maintenance meetings to review priorities, equipment issues, and upcoming maintenance activities. Escalate urgent equipment failures, safety concerns, part delays, or scheduling conflicts to maintenance and plant leadership. Support smooth handoffs between shifts by ensuring maintenance priorities and open items are clearly documented. Compliance, Safety, and Documentation Ensure maintenance planning and documentation supports compliance with SQF, GMP, USDA/FDA, OSHA, and company food safety requirements. Assist in maintaining records for audits, inspections, preventive maintenance completion, equipment service, and contractor work. Ensure planned maintenance work includes appropriate lockout/tagout, safety precautions, food safety controls, and sanitation considerations. Support corrective action documentation related to equipment failures, audit findings, or maintenance-related compliance issues. Promote a safe work environment by following and reinforcing company safety policies and procedures. Qualifications High school diploma or equivalent required; technical certification, associate degree, or related maintenance planning coursework preferred. Minimum of 2–4 years of experience in maintenance coordination, maintenance planning, production support, or related manufacturing role preferred. Experience in food manufacturing, USDA, FDA, SQF, or GMP-regulated environment strongly preferred. Experience using a CMMS or maintenance work order system preferred. Basic understanding of production equipment, mechanical systems, electrical systems, utilities, and facility maintenance. Strong organizational, scheduling, follow-up, and communication skills. Ability to prioritize multiple tasks in a fast-paced manufacturing environment. Strong attention to detail and ability to maintain accurate records. Ability to work effectively with maintenance technicians, production supervisors, vendors, and plant leadership. Basic computer skills, including Microsoft Outlook, Excel, Word, and maintenance tracking systems. Bilingual English/Spanish preferred but not required. Preferred Experience Experience supporting maintenance in a food processing or packaging facility. Knowledge of preventive maintenance programs and equipment reliability practices. Familiarity with conveyors, ovens, fryers, refrigeration systems, packaging equipment, mixers, metal detectors, scales, and production support equipment. Experience coordinating outside vendors, contractors, parts ordering, or maintenance inventory. Understanding of SQF, GMPs, food safety, and audit documentation requirements. Physical Requirements Ability to work in a food manufacturing plant environment, including exposure to cold, hot, wet, or noisy conditions. Ability to stand, walk, bend, reach, and occasionally lift to 25–50 pounds as needed. Ability to access production areas, maintenance shops, parts rooms, and equipment locations. Must be able to wear required personal protective equipment, including hairnet, beard net if applicable, safety glasses, hearing protection, gloves, slip-resistant footwear, and other PPE as required. Work Environment This position operates in both an office and manufacturing plant environment. The role requires regular interaction with production areas, maintenance teams, sanitation, quality, and operations leadership. Flexibility may be required to support maintenance needs across shifts, weekends, or urgent equipment issues. Core Competencies Strong planning and organizational skills Clear and timely communication Sense of urgency and follow-through Problem-solving mindset Attention to detail Cross-functional collaboration Safety and food safety focus Ability to manage competing priorities Maintenance and production support orientation Accountability and ownership. Compensation The expected compensation range for this position is 80k-90k per year, depending on experience, qualifications, location, and business needs. Equal Employment Opportunity Statement Real Good Foods is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status in accordance with applicable federal, state, and local laws. Company Description Real Good Foods is a leading health and wellness frozen foods company, providing a better way to enjoy your favorite foods. The Company’s mission is to provide “Real Food You Feel Good About Eating” making delicious, nutritious foods that are low in sugar, low in carbohydrates and high in protein. The Real Good Foods family of products includes breakfast, lunch, dinner, and snacks – available in over 16,000 stores nationwide with additional direct-to-consumer options. We're always seeking talented people to join our growing team. If you are passionate about taking your career to the next level at one of the fastest growing food companies in the US, please submit your resume. To learn more, please visit our website at realgoodfoods.com or join us on social media @realgoodfoods – where we maintain some of the largest followings in the frozen food industry today. Company Description Real Good Foods is a leading health and wellness frozen foods company, providing a better way to enjoy your favorite foods. The Company’s mission is to provide “Real Food You Feel Good About Eating” making delicious, nutritious foods that are low in sugar, low in carbohydrates and high in protein. The Real Good Foods family of products includes breakfast, lunch, dinner, and snacks – available in over 16,000 stores nationwide with additional direct-to-consumer options. We're always seeking talented people to join our growing team. If you are passionate about taking your career to the next level at one of the fastest growing food companies in the US, please submit your resume. To learn more, please visit our website at realgoodfoods.com or join us on social media @realgoodfoods – where we maintain some of the largest followings in the frozen food industry today.aa415a4b-8b21-40fc-a65c-70d2b25ca29a