Proposal Coordinator

Job Description

Job Description

At McFarland Johnson (MJ), we?re more than infrastructure consultants ? we are a 100% employee-owned firm with 80 years of commitment to delivering innovative planning, engineering design, environmental services, technology and construction solutions that make a lasting impact in the communities we serve.

We?re looking for a Proposal Specialist to join our growing Marketing team in Binghamton, NY as the preferred location and open to Syracuse, Saratoga Springs and Pittsford. This is more than just a job ? it?s chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country.

Why Join Us?

• Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise.
• Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Collaborative is the most frequent word used to describe MJ?s culture in annual employee survey.
• Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success ? you own your future.

Key Responsibilities

• Proposal Development and Management: Collaborate with project managers and technical staff to create compelling, compliant proposals. Oversee the proposal process from start to finish, including tracking opportunities, creating timelines, assigning tasks, and ensuring progress. 
• Research and Content Creation: Conduct research and write, edit, design, and produce winning proposals, qualification packages and award submissions for A/E/C industry projects. 
• Graphic Design: Utilize visually appealing graphics to simplify complex ideas and enhance comprehension. 
• Presentation Development: Create PowerPoint presentations for interviews, public meetings, and professional conferences. 
• Database Management: Collaborate with Marketing team in maintenance and upkeep of CRM database. 
• General Support: Assist with administrative and business development functions, as needed. 
• AI Utilization: Collaborate with the team in the implementation and use of AI applications for improved quality and efficiency.

Qualifications

• Educational Background: Bachelor?s degree in English, Communications, Marketing, or a related field preferred. 
• Professional Experience: 1-5 years in proposal development role. 
• Industry Knowledge: Experience in the Architecture/Engineering/Construction industry or professional consulting firms is a plus. 
• Communication Skills: Exceptional writing, proofreading, and verbal communication abilities. 
• Technical Proficiency: Skilled in InDesign and PowerPoint. Practiced in implementing and/or interest in utilizing AI tools. overall familiarity with Adobe Creative Suite, MS Office Suite and CRM/database management, preferred. 
• Time Management: Able to manage multiple deadlines and prioritize tasks accordingly, ensuring quality projects are completed on time.
• Attention to Detail: Skilled in proofreading and editing content, ensuring accuracy, consistency, and compliance with MJ's style guide and client requirements.
• Ability to Work Both Independently and Collaboratively: A flexible team player with a strong work ethic; proactive in research, skills development, and seeing projects to their completion.

Benefits & Perks

• Competitive base compensation: $25 - $31 per hour, based on relevant experience and qualifications.
• Annual Comprehensive benefits package, including medical, dental, vision coverage.
• Generous Paid Time Off, including Parental Leave.
• Company funded ESOP + 401(k) employer match and voluntary benefits are additional.
• Ongoing technical training and professional development opportunities.

Join Us and Make a Difference

Join a team where your work has purpose, your ideas are valued, and your growth is personal. Apply today