ADMINISTRATIVE SPECIALIST - MEDICAL RECORDS
Hospice Alliance, Inc
Job Description
Job Description
Description:
Reports to: Health Informatics Manager/Privacy Official
Hours: Core business hours are 8am – 4:30pm, Monday to Friday.
Type of position: Full-time, Nonexempt
Summary
The Medical Records/Administrative Specialist is responsible for managing patient health records, This role ensures that health information is accurate, accessible, secure, and maintained in compliance with regulatory standards. The specialist works closely with healthcare providers to ensure that records are complete and readily available for patient care and legal purposes. This position will also assist with a variety of other administrative duties such as assisting with reception duties and cross training to assist in the admission department as needed and to cover for the Health Informatics Manager as needed.
Physical Demands
May require extended periods of sitting and using office equipment.
Lifting office supplies and medical records up to 25Ibs is required.
Work Environment
Work is conducted in an office setting.
ESSENTIAL DUTIES AND RESPONSIBILITES
- Reviews medical records for completeness, assembles and stores records following established processes.
- Enters information into and manages the electronic medical records.
- Answers questions from clinical staff pertaining to medical records and responds to requests for information from files according to established policies and procedures.
- Files processed labs, pathology reports, and loose correspondence into patient records following established procedures
- Completes approved requests to obtain required documentation for the medical records.
- Contacts DME supply companies to arrange for delivery or pick up as needed.
- Cross trains and covers for the Health Informatics Manager as needed.
- Relocates workspace to work from the reception area as scheduled to assist with answering and directing incoming telephone calls, screening visitors for building entry, and transferring phones over to the answering service at the end of the day.
- Cross trains and covers for the admissions specialist to assist as needed.
- Other duties as assigned.
EDUCATION AND/OR EXPERIENCE
- High school diploma or equivalent required.
- Associate's degree in healthcare administration or a related field preferred.
- A minimum of 1-2 years of experience in a medical office or healthcare setting.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and office management software.
- Ability to maintain confidentiality and adhere to HIPAA regulations.
- Attention to detail and accuracy.
Vacancy posted 20 days ago
Similar jobs that could be interesting for youBased on the ADMINISTRATIVE SPECIALIST - MEDICAL RECORDS in Pleasant Prairie, WI vacancy
- ...Description Job Responsibilities: Provide administrative and coordination support across departments as directed by the Chief of Staff... ...on outstanding items. Maintain organized administrative records, files, shared materials, and other general business...SuggestedWork at office
Good Foods Group, LLC
Pleasant Prairie, WI2 days ago - Good Foods Group is seeking an Administrative Assistant to provide professional support across departments under the Chief of Staff. You... ...communications, assist with special projects, and maintain organized records in a fast-paced environment. The role requires strong...Suggested
- A healthcare provider in Waukegan, Illinois is seeking a dedicated Case Management Assistant. The role focuses on providing administrative and operational support to ensure the efficiency of the Case Management Department. Candidates should have strong organizational skills...SuggestedWork at office
$58k - $63k
Dental Office Manager At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will ...SuggestedFull timeWork at officeFlexible hoursAspen Dental
Pleasant Prairie, WI1 day ago- About Waukegan Steel Waukegan Steel is a leading structural steel fabrication company serving commercial, industrial, and infrastructure customers throughout the Midwest. We specialize in the fabrication of structural steel components that support some of the region's most...SuggestedWork at office
- Uline is seeking an Administrative Assistant for its Corporate Operations team to support communications and department projects. You will handle expense reporting, memos, and presentations, while identifying data trends to help North American operations run smoothly....
- Uline in Kenosha, WI is seeking an Administrative Assistant to support the Sales team on-site. You'll handle communications, reports, and special department projects, contributing to a fast-paced North American operation. The role requires meticulous organizational skills...Monday to Friday
- Uline in Pleasant Prairie, WI is seeking an Administrative Assistant to support the Corporate Operations team and drive efficient communications and projects. You will manage calendars, prepare memos and presentations, and handle sensitive information with discretion,...Work at office
- BRP is seeking an administrative professional to support the Sturtevant Leadership and Human Resources Team. The role reports to the Director of Operations and Director of Human Resources and requires strong organizational skills, business acumen, and a customer service...Work at office
$21 per hour
...transportation, inventory, and general administration. The position is responsible for site reporting... ...Maintain employee profiles, attendance records, office equipment agreements. Perform... ...employee stock purchase options. Medical, dental, vision benefits available...Hourly payWork at officeMonday to Friday- A logistics company is seeking a Payroll Office Coordinator I in Pleasant Prairie, WI. Responsibilities include payroll processing, billing, and maintaining safety compliance. Qualified candidates will have a high school diploma and at least 1 year of relevant experience...Hourly payWork at office
- A company in the aviation sector is seeking a detail-oriented Administrative Assistant to support the office in Kenosha, WI. Key responsibilities include organizing filing systems, managing schedules, and assisting with administrative tasks. The ideal candidate will have...Full timeWork at office
- Endeavor Health is seeking a Patient Support Assistant to handle front-desk tasks in a medical office setting. The role involves phone income, appointment scheduling, patient registration, and insurance verification, with some travel to other locations. A high school diploma...Full timeWork at officeMonday to Friday
- ...Administrative Assistant With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! ELS is hiring for the position of Administrative Assistant in Pleasant Prairie, Wisconsin. What...Work at officeFlexible hours
Equity LifeStyle Properties
Pleasant Prairie, WI1 day ago - ...have grown to expect by balancing resident accounts, creating and collecting resident billing statements, assist residents complete medical assistance applications, and distributing resident cash allowances. Our residents will depend on your knowledge, skills, and...Work at officeLocal area
Longterm Health Management Services
Waukegan, IL1 day ago - ...Administrative AssistantCorporate HeadquartersAre you meticulous with superior organizational skills? As an Administrative Assistant for Uline's President, you'll support communications and special projects for the executive team at our growing company!Careers Packed...Work at office
Uline
Pleasant Prairie, WI1 day ago - City of Zion is seeking an administrative professional to support the Chief of Police and department staff. You will handle confidential information, prepare correspondence and reports, manage calendars, and assist with meetings and public inquiries. The ideal candidate...
- ...ensure the smooth operation of the school office and support daily administrative tasks for staff, students, and families. Responsibilities include greeting visitors, answering calls, managing attendance records, coordinating schedules, maintaining files, PowerSchool data...Work at office
- ...this sounds like an environment you would work well with, currently we have an opening for a Front Desk Receptionist with office administration responsibilities to support our brokers, our staff, and our clients. This position is based at our brand new Antioch office...Part timeWork at officeMonday to Friday
- ...Manager, you will be responsible for hiring, managing, training, and motivating the SERVPRO® office team. You will oversee all administrative activities and ensure customer satisfaction. Key Responsibilities Assist in hiring office personnel and ensure employment best...Work at officeLocal area
- Uline Inc. in Pleasant Prairie, WI invites applications for an Administrative Assistant in Distribution Operations. You will support... ...organizational skills, proficiency in Microsoft Office, and a track record of timely, accurate administrative support are essential. This...Work at office
- Administrative Assistant - Distribution Operations Corporate Headquarters 12575 Uline Drive, Pleasant Prairie, WI 53158 Are you meticulous with superior organizational skills? Then, Uline is looking for you to join our Distribution Operations team as an Administrative...Work at office
$70k - $80k
...offers the following benefit programs for your participation: Medical, Dental, Vision, Voluntary Benefits, 401k Retirement Plan, and... ...the use of automated technology, AI generative voice, and pre-recorded and/or artificial voice messages. For accommodations or to opt...Permanent employmentWork at officeImmediate startMonday to FridayDay shift- Uline is seeking an Administrative Assistant to support the Logistics team at Corporate Headquarters in Pleasant Prairie, WI. You will assist the Senior Director of Logistics with calendars, calls, emails, meetings and travel, while handling expense reporting and data...
- ...You will manage the main switchboard, handle mail, coordinate conference rooms, and assist the Office Manager with a variety of administrative tasks. The role requires excellent verbal and written English, teamwork, and proficiency with Microsoft Office and Outlook....Work at office
- Elite Staffing, Inc. is seeking an Office Manager/Staffing Manager on a 1st shift in Gurnee, IL. The role combines office leadership with staffing coordination, supervising 2-3 recruiters, and ensuring smooth day-to-day operations. The ideal candidate has prior staffing...Permanent employmentWork at officeDay shift
- Aspen Dental is hiring an Assistant Dental Office Manager (Operations Lead) to oversee front office operations and deliver outstanding patient service. You will report to the Manager and help create a welcoming, compliant practice environment. You'll complete an eight-week...Work at office
$90k - $115k
Warehouse Department Manager Pay from $90,000 to $115,000 per year Kenosha Branch 12355 Uline Way, Kenosha, WI 53144 You’ve never worked in a warehouse liked this! As a Warehouse Department Manager, you’ll support operations across Uline’s bright, clean...Local areaMonday to FridayShift workUline
Winthrop Harbor, IL5 days ago$23 - $25 per hour
TA Resources LLC in Waukegan, IL is seeking a reliable Part-Time Office Assistant to support daily operations for a local independent insurance agency. This role involves greeting clients, answering calls, data entry, and assisting agents to ensure smooth service. Hours...Hourly payPermanent employmentTemporary workPart timeWork at officeLocal areaMonday to Friday- ...on the education of children can be realized.Performance Responsibilities: 1. Type a variety of material, such as letters, student records, reports, memos, newsletters for the principal or other staff. 2. Obtain, gather, and organize pertinent data as needed and put it...Permanent employmentWork at office
Lake County Schools Consortium
Gurnee, IL3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to ADMINISTRATIVE SPECIALIST - MEDICAL RECORDS. Be the first to apply!
Related searches
- administrative office technology Pleasant Prairie, WI
- administrative Pleasant Prairie, WI
- administrative & business operations Pleasant Prairie, WI
- confidential administrative support Pleasant Prairie, WI
- night medical Pleasant Prairie, WI
- medical registration Pleasant Prairie, WI
- medical benefits Pleasant Prairie, WI
- medical education Pleasant Prairie, WI
- part time medical Pleasant Prairie, WI
- seasonal medical Pleasant Prairie, WI