Office Clerk

Gurnee School District 56Title: Building Secretary/Clerk Qualifications: 1. High School Diploma 2. Experience in the use of computer software: word processing, spreadsheets, power point, and database 3. Experience in dealing with the public 4. Such alternatives to the above qualifications as the Board of Education may find appropriate and acceptableReports To: Building PrincipalJob Goal: To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.Performance Responsibilities: 1. Type a variety of material, such as letters, student records, reports, memos, newsletters for the principal or other staff. 2. Obtain, gather, and organize pertinent data as needed and put it into usable form. 3. Prepare and/or run Xerox instructional materials for teachers or staff. 4. Maintain a regular filing system, as well as locked confidential files. 5. Maintain student records as shall be required. 6. Receive and route all incoming phone calls. 7. Receive and route all incoming mail. 8. Operate computers, copiers, calculators, and facsimile machines. 9. Communicate and interact with parents and visitors in a professional manner. 10. Record and process all monetary transactions (registration fees, roller skating, hot dog days, pictures, school parties, etc.) 11. Handle routine first aid (during the absence of the nurse) or aid the nurse when she needs extra help, and facilitate the ordering and distribution of instructional materials to the staff. 12. Help students with minor situations (broken zippers, use of phone, etc.) 13. Set up and maintain the daily attendance register for all students in the building. 14. Maintain and update pupil information files (registration cards) and pupil permanent records. 15. Maintain various other records (bus lists, milk lists, class lists, etc.) 16. Disperse teacher office supplies and keeps current inventory of teacher office supplies. 17. Performs other duties that may be assigned.