Assistant Property Manager

Job Description XL Real Property Management | New York, NY | On-site | Full-time XL Real Property Management is a growing luxury property management firm serving investors in the New York City real estate market. We manage townhomes, boutique buildings, and individual apartments for owners who expect a high level of service and close attention to detail. We’re hiring an Assistant Property Manager for our Owner Occupied division. The portfolio ranges from townhomes to condo and co-op apartments, many owned by clients who are in residence part of the year. This is a hands-on, project-driven role for someone who solves problems, manages vendors and timelines well, and stays composed when demands stack up. Expect regular travel to properties across NYC. What You’ll Do Oversee day-to-day operations for a portfolio of owner-occupied properties, from townhomes to condo and co-op units Conduct weekly and monthly property inspections as defined in each owner’s management agreement Prepare homes for incoming and returning owners: cleaning, maintenance checks, grocery deliveries, and any other arrangements needed to make the home ready for use Project manage repairs, maintenance, capital work, and renovation projects from scope through completion Coordinate and supervise vendors and contractors; negotiate proposals and manage contracts Onboard new properties into the portfolio, including setup in internal systems, vendor relationships, and baseline inspections Schedule and oversee seasonal work, including winterization Build and maintain a compliance calendar to plan recurring maintenance, inspections, and filings Handle compliance issues and violation removal; coordinate with inspectors as needed Track oversight hours accurately for billing back to owners Serve as a point of contact for owner communication and maintenance requests Track project progress and operational details in Monday.com and AppFolio What We’re Looking For 1–3 years of property management experience Strong track record managing vendors, maintenance, and projects Familiarity with construction or renovation work Ability to manage NYC compliance issues and violations Organized and detail-driven, with strong time management Able to work under pressure and prioritize in a high-demand, service-focused industry Professional presentation and polished verbal and written communication Sound judgment and the maturity to handle sensitive and confidential owner information Able to work in-office and travel throughout NYC; within one hour commuting distance of NYC Preferred Knowledge of NYC housing and building regulations Experience with AppFolio and Monday.com Strong Excel and operational tracking skills Bachelor’s degree (BA or BS) or equivalent property management experience Compensation: $70,000.00-$90,000.00 and discretionary end of year bonus. Commuter benefit, contributions to health insurance Reports to: Director of Property Management