Legal Administrative Assistant

Job Description

Job Summary:

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We are seeking a highly organized and proactive full-time Legal Administrative Assistant to support our team of attorneys with day-to-day administrative and clerical tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This role is essential to ensuring smooth operations and effective support to our legal team.

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Key Responsibilities:

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• Perform daily administrative tasks like scanning, mailing, and organizing files electronically using Practice Master
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• Routinely monitor court dockets for updates and notify attorneys of key changes
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• E-file legal documents in state, federal, and appellate courts as needed
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• Experience with Odyssey and/or PACER filing systems
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• Schedule and coordinate depositions, court hearings, and meetings
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• Prepare and organize court filings, including drafting basic notices and formatting legal documents
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• Prepare and maintain trial and hearing binders
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• Send courtesy copies and proposed orders to judges and opposing counsel
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• Communicate professionally on behalf of attorneys, including drafting and sending emails and letters
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• Answer incoming calls, relay messages, and respond to routine inquiries
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• Monitor and prioritize emails and assist with managing attorney calendars
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• Order case files and records from various circuit clerk offices
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• Ensure all administrative support needs are met promptly and accurately
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• Perform general office duties and support tasks as assigned
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Qualifications (required):

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• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
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• Excellent verbal and written communication skills
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• Exceptional organizational and time-management abilities
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• High attention to detail and accuracy in all tasks
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• Comfortable handling confidential information
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• Ability to work independently and manage multiple responsibilities
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• Positive attitude, flexibility, and a team-oriented approach
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Qualifications (preferred):

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• Previous experience in a legal administrative setting preferred
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