Contract Specialist

Job Description

Job Description

Tampa Housing Authority 

Contract Specialist

Department:    North Tampa Housing Development Corporation     (NTHDC)

Reports To:    Assistant Director  – NTHDC            FLSA:  E    

Summary

Responsible for performing IBPS and PBT tasks under the ACC between HUD and NTHDC.  Under the direction of the Contract Specialist Supervisor, the Contract Specialist will work with Owners and management agents to process monthly payment vouchers, renew HAP contracts, adjust annual rents, and Special Claims.    

Essential Job Functions

A.    Performs contractual IBPS and PBT tasks under the ACC. 

1.    Reconcile and process monthly HAP vouchers.

2.    Adjust contract rents annually and renew HAP contracts. 

3.    Process and pay special claims.   

4.    Assist the MOR Specialist by providing desk review information for onsite management and occupancy reviews. 

5.    Maintain electronic files and records retention in accordance with HUD and internal policy.

6.    Collaborate with internal stakeholders to monitor contract compliance. 

7.    Collaborate with internal stakeholders to assist in the production of monthly, quarterly, and annual reports.

8.    Perform any special projects or produce ad hoc reports as necessary.

9.    Utilize HUD systems to ensure data integrity.  

Knowledge, Skills, and Abilities

1.    Knowledge of HUD rules and regulations (4350.3, 4350.1, Special Claims Processing Guide, MAT User Guide, The Section 8 Policy Renewal Guidebook, NSPIRE etc.)    

2.    Knowledge of Fair Housing, ADA, Section 504 of the Rehabilitation Act, and Civil Rights Laws. 

3.    Knowledge of report preparation techniques and procedures.

4.    Ability to research regulations. 

5.    Ability to provide information in a courteous diplomatic manner.

6.    Skill in mathematics, technical writing, data entry and electronic record keeping. 

7.    Skill and proficiency in the use of proprietary software for PBT tasks.

8.    Ability to maintain a variety of files and records, and to prepare reports and answer questions from the records.

9.    Ability to multi-task and be self-motivated.

10.    Ability to communicate effectively, both orally and in writing.

11.    Ability to travel (up to 10%).

Minimum Qualifications

Bachelor’s degree preferred, however significant and relevant experience may also be considered.  Experience with HUD’s Project based section 8 program or other housing programs is preferred, or an equivalent combination of training and experience.  Must have at least 5 years’ experience performing similar tasks or equivalent combinations of education and experience.

Other:    Valid Florida Driver’s License

Insurable under the agency’s insurance policy