Fleet & Equipment Administrator

Job Description

Job Description

Fleet & Equipment Administrator 

Location:  Bentonville, Arkansas or Prineville, Oregon
Position Type:  Full-Time, In-Office

Reports To:  Fleet & Equipment Manager

COMPANY SUMMARY

The focus of Hodge Western Corp over the last 20 years started in heavy civil and evolved into technology-driven, specialty underground utility construction. We operate in three divisions: Horizontal Directional Drilling (HDD), Renewables, and Rock Trenching. Our company works on projects throughout the United States. We are passionate about executing and growing our specialized methods for complex utility construction to provide our partner customers with significant advantages in both safety and efficiency over traditional means and methods.

POSITION SUMMARY

Hodge Western Corp is seeking a highly organized, detail-oriented Fleet & Equipment Administrator to support the management of our growing fleet of heavy construction equipment, trucks, trailers, and support assets operating across multiple states.

Working directly under the Fleet & Equipment Manager, this position plays an important role in coordinating and tracking company assets, maintaining accurate records, and supporting day-to-day fleet operations. The ideal candidate is a proactive problem-solver who enjoys working in a fast-paced construction environment managing multiple priorities and communicating effectively. Experience with heavy construction equipment or fleet operations is preferred, but candidates with strong administrative and organizational skills and a willingness to learn the construction equipment industry are encouraged to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintain accurate records of company-owned and rented assets, including locations and assignments.
• Maintain and update fleet management software, equipment databases, and tracking spreadsheets.
• Maintain accurate service histories, repair records, work orders, and warranty documentation.
• Track open maintenance items and follow up to help ensure timely completion.
• Assist with coordinating the transportation of heavy equipment, trucks, trailers, and support assets between project locations.
• Maintain organized records of equipment registrations, titles, insurance, inspections, and other required documentation.
• Support the Equipment Manager with DOT-related fleet documentation and recordkeeping.
• Assist with tracking equipment maintenance, repair, rental, fuel, and transportation expenses.

QUALIFICATIONS

• 2+ years of experience in an administrative, operations support, fleet coordination, equipment rental, or similar role.
• Strong organizational skills with exceptional attention to detail.
• Proficiency with Microsoft Excel, Outlook, Word, and other standard office software.
• Ability to manage multiple tasks, prioritize deadlines, and follow through on outstanding items.
• Strong written and verbal communication skills.
• Ability to work independently while supporting a collaborative team environment.

COMPENSATION AND BENEFITS

• Annual compensation: $55,000-$70,000, depending on experience, qualifications, and office location.
• 100% Company-paid Medical Insurance for employee and family
• Four weeks annual PTO
• 40 hours annual Sick Time
• 401k with employer match