Financial Aid Counselor

Job Description:

This position is eligible for up to two days remote work per week.

BASIC FUNCTION:

The Financial Aid Counselor is responsible for administering assigned financial aid processes, including student counseling, file review, verification, awarding, and customer service. The position serves as a primary point of contact for students and families and assists in ensuring the accurate and timely delivery of financial aid services in accordance with federal, state, and institutional requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Student Financial Aid Administration and Counseling (80%)

• Manage an assigned caseload of students throughout the financial aid process.
• Administer financial aid programs and processes in accordance with applicable federal, state, and institutional regulations, policies, and procedures.
• Counsel students and families regarding financial aid eligibility, application procedures, financing options, awarding, and program requirements.
• Review FAFSA, tax documentation, and supporting materials to determine aid eligibility and complete verification requirements.
• Request, review, and evaluate documentation needed to resolve conflicting information and complete federal verification requirements.
• Verify enrollment status, housing status, and other eligibility factors affecting financial aid awards.
• Prepare student files for awarding and administer financial aid awards in accordance with federal, state, and institutional policies.
• Communicate with students and families regarding financial aid requirements, eligibility, deadlines, and award revisions.
• Respond to inquiries through in-person appointments, telephone, email, and virtual communication channels.
• Maintain accurate student records and documentation.

Student Employment Administration (10%)

• Assist with the administration of student employment programs, including the preparation and processing of work authorization forms, W-4 forms, and I-9 documentation.
• Maintain accurate student employment records and documentation.
• Assist students and supervisors with routine student employment inquiries and processes.

General Office Operations and Professional Development (10%)

• Participate in professional development activities and share knowledge through staff training.
• Assist with office projects, process improvements, and special initiatives.
• Perform other duties as assigned by department leadership.

ENVIRONMENTAL CONDITIONS:

The incumbent is not substantially exposed to adverse environmental conditions. Occasional bending, reaching, ascending and descending stairs, standing, walking, pushing, pulling, lifting, talking, and hearing may be required.



Requirements:

Required:

• Bachelor's degree required.
• Strong oral, written, and interpersonal communication skills.
• Ability to work effectively with students, families, faculty, and staff.
• Ability to work as part of a collaborative office team.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work occasional evenings and weekends as necessary to support University programs and events.

Preferred:

• One year of financial aid experience preferred but not required.
• Knowledge of PowerFAIDS preferred but not required

Additional Information:

Salve Regina University offers generous benefits to eligible employees including (waiting periods apply):

• health, dental and vision coverage available on the first of the month following date of hire
• 403(b) retirement plan through TIAA with employee and employer contributions as well as access to advising services
• long-term disability coverage
• employer-paid life and AD&D insurance
• up to 100% free tuition at Salve for eligible employees and qualified dependents
• robust wellness program and free access to the on-campus Fitness Center

Other available benefits include:

• supplemental life insurance for employees and dependents
• supplemental insurance coverage through Aflac
• Tuition Exchange scholarship program. Application available for qualified dependents of eligible employees working full-time
• discounted pet insurance through ASPCA
• student loan forgiveness assistance program (SAVI)
• employee Assistance Program through Health Advocate
• flexible spending health and dependent care accounts
• health savings accounts
• 529 collegebound saver program
• paid parental leave and adoption assistance

For more detailed information on Salve's benefits, visit

Salve Regina University strives to cultivate belonging values through diversity, equity inclusion in order to foster a welcoming culture for our staff, faculty and students, as well as the wider community. Salve Regina University embraces all people with grace. No matter the path traveled to get here, the University acknowledges that many identities will intersect. Salve Regina belongs to all in its community.



Application Instructions:

Applicants must apply online for any open staff and faculty positions by providing a cover-letter and resume. Pre-employment background checks and reference checks are required of successful candidates. Salve Regina University participates in E-verify.

Please provide three professional references (1 current/former supervisor, 2 colleagues). If you are selected as one of our finalists applicants for the position, we will request the referee's you listed in your application to complete a reference screening form. By adding your referee's contact information below, you consent to allow Salve Regina University to contact your referee's for written references.

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