Accounting Coordinator

Job Description

Job Description

Description:

The Accounting Coordinator supports day-to-day accounting operations with a primary focus on payroll administration, reconciliations, tax payments, banking transactions, reporting support, and accounts payable activities. This role works closely with US- and global-based Finance colleagues, and collaborates with Human Resources, Administration, payroll providers, and other internal stakeholders to help ensure payroll accuracy, maintain well-organized records, resolve discrepancies, and support timely execution of key financial processes. The position also contributes to audit readiness, collections support, and process improvement efforts by communicating effectively across teams and helping keep critical accounting and payroll workflows running smoothly. This is a hybrid position with a minimum in-office requirement of 2 days per week.

Essential Functions

Under general supervision of the Global CFO, the essential functions include:

• Process payroll inputs, review payroll data, and complete follow-up activities.
• Reconcile payroll tax reports and payments to payroll records and support related compliance activities.
• Coordinate with stakeholders to establish and close payroll tax accounts and communicate required updates.
• Set up and monitor state employee and employer tax requirements for new hires.
• Prepare monthly wire transfers.
• Process, submit, and reconcile monthly, quarterly, and annual state corporate tax payments.
• Export and communicate payroll journal entries and required reports from the payroll provider and respond to inquiries.
• Research and troubleshoot payroll discrepancies, including identifying and resolving issues related to system configuration.
• Download and reconcile benefits invoices and ensure 401(k) and HSA contributions are remitted accurately and on time.
• Support internal or external audits.
• Collaborate with the global Finance team members to support weekly check runs and monitor the positive pay system and ACH fraud filter.
• Issue immediate-need checks and set up wire and ACH payments for CFO approval.
• Administer employee and corporate credit card programs, including card issuance, usage monitoring, limit tracking, timely payment follow-up, and related reconciliations.
• Administer company gift card programs and complete related reconciliations.
• Monitor special-use credit cards, ensure balances remain within limits, set travel alerts, and provide activity files to Accounts Payable.
• Serve as a backup travel administrator and provide support with travel-related coordination as needed.
• Provide support with light administrative duties as needed to support day-to-day operations.
• Partner with Sales to address outstanding receivables and provide status updates on collections activity.
• Distribute and process daily mail.
• Monitor, replenish, process, and reconcile petty cash.
• Adopt Elixir’s mission and culture: At Elixir, we’re about more than technology. We’re about people. Our goal is to revolutionize how brands connect with customers on a human level. Elixir is a customer-first, people-centric, trans-continental team with heart. Being multicultural is part of our DNA. It’s something we’re proud of. It brings different points of view and multiple advantages to every innovation we bring to life.

• High school diploma or equivalent required.
• 2-4 years of experience in accounting, payroll, bookkeeping, accounts payable, or related finance operations.
• Experience supporting payroll processes, reconciliations, financial recordkeeping, and other recurring operational accounting activities.
• Experience working with Paylocity or other third-party payroll provider and supporting payroll reporting, reconciliations, or payroll tax activities.
• Proficiency with Microsoft Excel, including the ability to work with spreadsheets, organize data, and support reporting needs.
• Comfort using accounting, payroll, banking, or related business systems and learning new systems and processes as needed.
• Demonstrated ability to handle confidential employee, payroll, and financial information with discretion and professionalism.
• Must be eligible to satisfy any job-related background screening requirements.