Construction Administrative Assistant

Mobile, AL


Order: 27280


Order Type : TempToFT


Construction Administrative Assistant

Try & Hire, $18/hr DOE

Position Summary

We are seeking a dependable, detail-oriented Administrative Assistant to support our office management and contracts team within a busy construction environment. This position serves as a shared resource between the Office Manager and Contracts Manager, assisting with a variety of administrative, accounting, and project support functions to help keep daily operations running smoothly.

The ideal candidate is organized, computer proficient, and comfortable managing multiple priorities. Construction industry experience is preferred but not required for someone with strong administrative skills and the ability to learn quickly.

Key Responsibilities

• Process and organize incoming invoices.
• Match invoices to purchase orders and supporting documentation.
• Assist with general accounts payable administrative tasks.
• Support the Contracts Manager by preparing and organizing contract-related forms and documentation.
• Gather, organize, and maintain payroll information, including timesheets and supporting documents.
• Perform general office and clerical duties as needed.
• Maintain accurate electronic and paper records.
• Communicate professionally with vendors, subcontractors, and internal staff.
• Provide administrative support wherever needed within the office.

Qualifications

• Previous administrative or clerical experience required.
• Strong computer skills and proficiency with Microsoft Office.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and changing priorities.
• Strong written and verbal communication skills.
• Construction office experience preferred.
• Experience with certified payroll, purchase orders, invoicing, or construction documentation is a plus but not required.

Schedule

• Full-time
• Monday through Friday
• 7:30 a.m. - 4:30 p.m.

Ideal Candidate

We're looking for someone who enjoys variety in their day and is willing to jump in wherever help is needed. The right person will be dependable, adaptable, and comfortable supporting multiple departments while learning the unique processes of a construction office.