Documents Control Specialist

Job Description

• Establish, implement, and maintain document control processes and procedures for engineering and project documentation

• Receive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondence

• Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability

• Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements

• Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions

• Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors

• Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards

• Support project closeout by organizing final documentation packages and records retention

• Assist in developing and improving document control standards, templates, and workflows

• Respond to document retrieval requests and provide status reports to project teams as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

• Associate’s or Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field (or equivalent experience)

• 4+ years of experience in document control, records management, or administrative support within an engineering, construction, or technical environment

• Strong understanding of document control principles, version control, and records management best practices

• Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems

• Excellent organizational skills with strong attention to detail

• Ability to manage multiple priorities and meet deadlines in a fast‑paced, project‑driven environment

• Strong written and verbal communication skills • Experience supporting engineering, EPC, A&E, or infrastructure projects

• Familiarity with ISO 9001 or other quality management systems

• Experience with EDMS platforms such as SharePoint, Aconex, Procore, OpenText, or similar systems

• Knowledge of engineering drawings, CAD file types, and technical documentation workflows