Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a contract opportunity supporting client organizations in Rochester, New York. In this role, you will deliver reliable accounts payable support across a variety of project-based and interim assignments while maintaining accuracy, responsiveness, and strong service standards. This position is well suited for a detail-oriented individual who can step into new environments quickly, manage high transaction volumes, and contribute to smooth financial operations.

Responsibilities:
• Manage large volumes of supplier invoices, ensuring timely and accurate entry, validation, and processing.
• Examine billing documents, assign correct expense codes, and align invoices with purchase orders and receiving records.
• Coordinate payment activity through checks, ACH, wire transfers, and other approved disbursement methods.
• Perform vendor account reconciliations, investigate discrepancies, and resolve outstanding payment or invoice issues.
• Serve as a point of contact for vendor questions, providing clear communication and timely follow-up.
• Contribute to period-end accounting tasks by assisting with accruals, account balancing, and accounts payable reporting.
• Maintain adherence to financial controls, client-specific procedures, and internal compliance standards.
• Participate in operational improvement efforts, including workflow enhancements, backlog reduction, and support during system-related projects.
• Adjust effectively to different client tools, teams, and processes while sustaining dependable day-to-day accounts payable support.• Prior experience in accounts payable, including invoice handling, vendor coordination, and payment processing.
• Working knowledge of account coding, invoice matching, reconciliations, and support for month-end close activities.
• Familiarity with accounting platforms and financial systems used to manage payables transactions.
• Experience processing ACH payments, check runs, wires, or similar payment methods.
• Strong attention to detail with the ability to organize work and meet deadlines in fast-paced settings.
• Effective written and verbal communication skills with a practical, solution-focused approach to problem solving.
• Ability to adapt quickly to new assignments, business processes, and client environments while maintaining consistent performance.