Administrative Assistant
AECOM
AECOM is seeking an Administrative Assistant to help organize a fast moving federal facility assessment and hurricane recovery effort in Kauai Hawaii. Engineers and construction teams may be documenting building damage coordinating emergency weatherproofing and drying and planning utility and facility repairs at several sites. You will keep meetings records travel details reports and action items in order while priorities evolve. Your attention to detail will help field teams communicate clearly meet deadlines and maintain reliable project documentation during both immediate response and longer term repair work.
This role will require an onsite presence in Kauai Hawaii and is eligible for per diem related expenses when appropriate.
Key Responsibilities
- Coordinate meetings calendars site visits travel details and team communications.
- Maintain organized project files correspondence meeting notes and action item logs.
- Prepare and format reports presentations spreadsheets and routine project documents.
- Assist with onboarding timesheets expense documentation and administrative tracking.
- Route incoming requests and help track deliverables approvals and deadlines.
- Handle sensitive project information with accuracy and discretion.
Qualifications :
Minimum Requirements
- High school diploma or equivalent and 2 years of administrative support for construction engineering or field operations teams or demonstrated equivalency of experience and/or education.
- A valid drivers license is required along with the ability to pass a Motor Vehicle Records (MVR) check in accordance with company policy.
- Due to the nature of the work US Citizenship is required.
Preferred Qualifications
- 4 years of administrative support for construction engineering or field operations teams.
- Experience supporting federal projects construction teams or emergency response operations.
- Proficiency with Microsoft Word Excel Outlook and Teams.
Additional Information :
At AECOM we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status AECOM benefits may include medical dental vision life AD&D disability benefits paid time off leaves of absences voluntary benefits perks flexible work options well-being resources employee assistance program business travel insurance service recognition awards retirement savings plan and employee stock purchase plan.
AECOM is the global infrastructure leader committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities we solve our clients complex challenges in water environment energy transportation and buildings. Our teams partner with public- and private-sector clients to create innovative sustainable and resilient solutions throughout the project lifecycle from advisory planning design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at .
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts youll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills helping you build the career youve always envisioned. Here youll find a welcoming workplace built on respect collaboration and communitywhere you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
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