Administrative Assistant

Job Description

Job Description

We are looking for an

onsite

Administrative Assistant

to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.

Oahu residents are preferred due to the

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nature of this opportunity,

Responsibilities: • Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time. • Review and confirm licensure information while maintaining organized and up-to-date documentation. • Enter, update, and manage records within internal systems to support data accuracy and accessibility. • Prepare routine and ad hoc reports for departmental tracking and operational needs. • Create correspondence, forms, and other business documents with a high level of accuracy. • Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow. • Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks. • Assist with special assignments and additional administrative projects as business needs arise. • At least 3 years of recent clerical or administrative experience in an office environment. • Strong working knowledge of Microsoft Office, including PowerPoint and intermediate Excel skills. • Ability to manage multiple priorities effectively in a fast-paced setting with daily deadlines. • Experience performing data entry with a high degree of accuracy and attention to detail. • Comfortable handling inbound phone calls and providing administrative support with strong attention to detail. • Strong organizational, communication, and time management skills. • Ability to work independently while also supporting a collaborative department team.