Patient Experience Representative

Patient Relations Coordinator

Position Summary: Provides follow up services to patients to ensure better customer service. Documents, analyzes, and implements programs to address patient concerns to help increase our customer satisfaction.

Essential Functions and Responsibilities as Assigned:

1. Serves as internal resource for managers in the use of the online patient satisfaction survey data tool and related data analysis.

2. Provides assistance and support to management in understanding survey reports and findings including:

Evaluates survey results, identifying trends and target areas for improvement.

Creates customized reports and presentations.

Assists leadership in the developing action plans based on report data; monitors plan results.

Monitors patient satisfaction "best practices" within healthcare industry; serves as organizational resource for related information.

3. Assists in the development and implementation of various customer care programs to increase the awareness of quality care for the patients and their families.

4. Assists in the development and implementation of policies and procedures that affect patient care and patient satisfaction.

5. Builds and maintains effective working relationships with patients, physicians, employees, and visitors in a friendly and cordial manner, in person or on the telephone, thus promoting a positive service image for the organization.

6. Works with the patient, family members and medical staff as an advisor to facilitate the resolution of care issues.

7. Provides education regarding patient relations topics to hospital personnel

8. Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

9. Complies with federal, state, and local legal and certification requirements by studying existing and new legislation; anticipating future legislation; enforcing adherence to requirements; advising management on needed actions.

10. Performs other related duties as required and directed.

Qualifications:

Required

• Associate degree in business administration or related field
• Six months previous customer service experience
• OR
• 3 years direct customer service experience

Preferred:

• Previous process improvement and customer service experience

Knowledge, Skills, and Abilities:

1. Demonstrated expertise in quality management principles, methods, and tools and incorporating them into the daily operations of the organization.

2. Ability to understand, interpret, explain, and use data for patient experience activities.

3. Advanced skills in data management as well as the ability to collect, analyze, and present data to groups and individuals.

4. Competency in applying the principles, methods, materials, and equipment necessary in providing services.

5. Ability to work effectively with all levels of staff.

6. Working knowledge of and proficiency in Microsoft Office.

7. Ability to manage ongoing projects and prioritize appropriately to meet deadlines.

8. Well-developed written, verbal, and presentation skills.

9. Mid to high level proficiency with Microsoft Office applications.

10. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

11. Compliance with the Code of Ethics and Guide for Professional Conduct.