Office Assistant

Job Description

Job Description

CTIS is seeking a highly proactive, dependable, organized, and resourceful Office Assistant to provide direct day-to-day support across Virginia and Maryland.

This is a hands-on role focused on helping the CEO’s day operate efficiently through transportation, errands, organization, appointments, pickups and deliveries, vehicle coordination, supplies, routine arrangements, and other day-to-day support needs.

The successful candidate should be comfortable working to support CEO’s VA & MD Office, managing changing priorities, and anticipating routine needs. The ideal candidate is flexible and adaptable, with the ability to adjust to changing schedules and priorities based on the CEO’s business and day-to-day needs

Responsibilities

• Drive the CEO between Virginia and Maryland corporate offices, client meetings, business meetings, personal appointments, events, and other destinations.
• Maintain the CEO's vehicle, including vehicle maintenance and services
• Provide direct day-to-day support and assist with a variety of logistical and operational needs.
• Handle errands, pickups, deliveries, returns, purchases, and other requested tasks.
• Coordinate with appointments, reservations, event preparation, attendance of events as needed, and related logistics.
• Schedule and facilitate conference calls and virtual meetings and take notes when requested. 
• Maintain an organized office, workspace, materials, documents, and supplies.
• Assist with routine administrative tasks including printing, scanning, filing, mailing, and document organization.
• Coordinate with medical records, and other outside contacts as needed.
• Monitor assigned tasks and follow through to ensure responsibilities are completed on time.
• Anticipate routine needs and take appropriate action without requiring repeated direction.
• Respond professionally and efficiently to changing priorities and time-sensitive requests.
• Maintain confidentiality and discretion in all matters involving the CEO and the company.
• Perform other related support responsibilities as needed.

Qualifications

• Minimum of 2–3 years of relevant experience in an assistant, executive support, administrative support, office support, or similar role.
• Valid driver’s license and ability to safely perform the driving responsibilities of the position.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and work independently.
• Strong attention to detail and follow-through.
• Resourceful and capable of resolving routine issues independently.
• Professional verbal and written communication skills.
• Comfortable using email, calendars, Microsoft Office, messaging applications, navigation applications, and other common technology.
• Ability to maintain confidentiality and exercise sound judgment.

Location & Availability

This position requires regular in-person support across CTIS locations and other required destinations in Virginia and Maryland. Local is preferred.

Regular driving is an essential part of the position. The successful candidate should be comfortable with a schedule that may occasionally change based on the CEO’s business and scheduling needs.