Administrative Assistant

Administrative Assistant

Hire Up Staffing is seeking a detail-oriented Administrative Assistant in Katy, Texas! This position will support the Safety and Compliance department by maintaining records, tracking employee training, processing certification documentation, and assisting with a variety of administrative tasks related to workplace safety initiatives. Pay: $22/hr Shift: Monday-Friday 8am-4:30pm

Key Responsibilities:

• Maintain and update safety-related records, spreadsheets, and tracking systems.
• Upload and organize documentation within Safety Culture and other digital platforms.
• Track employee safety training completion and maintain training records.
• Process and maintain forklift certification documentation and renewal records.
• Review records for missing information, incomplete forms, or expired certifications.
• Enter and track accident, injury, and safety incident information while maintaining confidentiality.
• Prepare reports, summaries, and training status updates using Microsoft Excel.
• Follow up with managers regarding overdue training or missing documentation.
• Organize digital files, shared folders, and safety-related records.
• Assist with audit preparation and compliance documentation requests.
• Provide general administrative support to the Safety and Compliance team.

Qualifications:

• Strong computer skills with the ability to quickly learn new systems and software.
• Proficiency in Microsoft Excel, including sorting, filtering, basic formulas, and data management.
• Experience using Microsoft Outlook for professional communication and scheduling.
• Excellent attention to detail and accuracy in data entry and recordkeeping.
• Strong organizational and time management skills.
• Ability to manage multiple priorities and follow through on outstanding tasks.
• Professional written and verbal communication skills.
• Ability to work independently after receiving direction.
• Dependable, professional, and able to maintain confidentiality with sensitive information.

Preferred Qualifications:

• Previous experience in an administrative support role.
• Experience supporting Safety, HR, Compliance, Operations, or Training functions.
• Familiarity with Smartsheet, SharePoint, Microsoft Teams, OneDrive, Microsoft Forms, or similar business applications.
• Experience maintaining employee training or certification records.
• Knowledge of OSHA regulations, warehouse operations, or workplace safety processes is a plus but not required.
• Previous safety administrative experience is helpful but not required.