TLMS Attendance Secretary

Middle School Attendance SecretaryReports To: Middle School Administration Terms: One Year (187 Days) Position Requirements: High school diploma required. Some college preferred. Minimum of two (2) years of successful secretarial experience preferred. Possesses excellent typing, clerical, and computer skills. Computer proficient in Microsoft Office as well as other relevant technology skills Possesses effective interpersonal and communication skills Ability in prioritizing duties and managing emergent crises Ability to work in a professional manner with school community Works cooperatively with others. Eagerness to learn new job related skills and improve existing job related skills Demonstrates confidentiality in handling information and ability to keep accurate records. Demonstrates initiative and excellent work habits (attendance, punctuality, responsibility)Performance Responsibilities: Responsible for entering and maintaining all student attendance records within the student data system. Responds to inquiries from administrators, teachers, students, and parents regarding attendance rules and absences. Compiles and submits a variety of daily, weekly, monthly, and year-end reports as required. Coordinates with the school resources officer on attendance issues. Admits late students and maintains records of tardiness. Oversees student "sign out" process and maintains records of student absences due to appointments. Ability to handle confidential information with complete security including discretion and sensitive when sharing information or completing projects involving student and/or staff information. Handles clerical duties connected to the school including correspondence, answering phones, filing, monitoring the front entrance, welcoming visitors, and dispersing parcels. Prepare a variety of correspondences including memos, bulletins, agendas, forms, handbooks, and other materials as need. Maintains a proper filing system to provide appropriate information regarding all phases of responsibility.Sick Leave: 7 days sick leave per year, cumulative to 90 days Personal Leave : 4 days per year, cumulative to 5 days. Personnel will not lose unused personal days but will have the days above the maximum transferred to accumulated sick leave days as long as sick days have not reached the maximum. Employees will report absences through the leave report stating the reason and necessity of each absence submitted to their administrator.