Business Development Assistant - Financial Transactions

Salary & Location Location: New York Office, 30 Rockefeller Plaza. Salary Range: $70,000 – $75,000. Final offer depends on experience and skillset. Position Summary This non‑exempt position supports and works directly with the Business Development team (BD) that supports Financial Transactions to execute and deliver on internal initiatives. The role requires a detail‑oriented and organized individual who can handle marketing projects efficiently to help the team achieve its goals. Essential Duties Pitch Books, Presentations and Proposals Assist BD in responding to internal requests for practice group marketing materials, attorney bios and photos, and other business development assistance. Help draft, proof, and assemble pitch books, presentations, and proposals. Maintain and update information in the firm’s pitch book and proposal databases. Content Administration Coordinate regular updates to lawyer bios, practice group overviews, deal and case charts, representative client lists, practice group web page content, and other materials. Assist BD with preparation of submissions for key directory rankings such as Chambers and Legal 500. Assist in content creation, editing, and proofreading. Ensure marketing and related materials are tracked and saved in appropriate locations and manage department’s electronic files. Support the implementation of internal communications. Events Work with the BD Manager (BDM), BD Specialists, and BD Coordinators on various events and sponsorships and drive follow‑up efforts. Assist BDMs and Event Specialists during events. Update firm’s CRM system to track post‑event follow‑up and return on investment. Practice Group Coordination Prepare materials for and maintain overall schedules, and participate in practice group meetings. Create business presentations with software tools, especially PowerPoint. Research and Data Management Collaborate with BD team and Competitive Intelligence Group on research projects. Coordinate the development of forms to collect, organize, and analyze data. Assist with maintenance of client relationship management database and contact lists. Support ongoing matter maintenance, including matter narrative updates. Project Management and Operational Support Assist in ad‑hoc production of various marketing‑related projects, including Word documents and PowerPoint presentations. Provide support for BD Department needs, including scheduling department meetings, maintaining department calendars, and ensuring content is up to date. Ensure paid sponsorship or charitable initiative components are executed as contracted. Budget Tracking and Vendor Management Assist in scheduling department meetings, filing expenses, and processing check requests/invoices. Track marketing budgets and expenses. Collaborate with teams on budget management. Administrative Handle scheduling and logistics for team and committee meetings as well as attorney training program. Other Duties Perform related duties as assigned. Reporting Relationship The Business Development Assistant reports directly to the Financial Transactions Senior Business Development Manager. Qualifications Knowledge and Experience One or more years of work experience in professional services, marketing/business development, or corporate communications preferred. Strong computer proficiency is required, with knowledge of Smartsheet, Microsoft Word, Excel, and PowerPoint. Skills Excellent communication skills – listening, asking clarifying questions, writing, and a superior attention to detail. Strong work ethic and positive client‑service orientation. Responsible, dependable, and takes pride in work product. Operate with a sense of urgency and juggle multiple projects with competing deadlines. Enthusiasm and dedication to a professional services business development career. Ability to learn new software such as InterAction, Vuture, and Foundation. Smartsheet is required. Handle multiple projects in a fast‑paced environment with tight deadlines. Exhibit professional diplomacy amid high‑stress situations. Strong teamwork skills and ability to take ownership of tasks. Education Bachelor’s degree. Physical Demands Must move around office up to 15% of time to make copies, fax, file, etc.; remain stationary 85% of time. When coordinating/attending special events, may need to move up to 100% of time. Operates computers, printers, and other office devices. Occasionally required to move objects up to 15 lbs. Constant communication and information exchange required with attorneys, vendors, clients, and staff. Inspect and observe computer screens at least 80% of time. Working Conditions Office environment. Must be flexible to work overtime with short or no notice. #J-18808-Ljbffr Haynes and Boone, LLP