Supply Specialist

Supply Specialist

Receives, checks, stores and delivers supplies and equipment to customers. Maintains accurate inventory and stock cycle counts. Ensures organized areas. Prepares, packs and ships products per specified Returned Materials Authorization procedures. Disposes of and/or picks up surplus items.

Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Assists with the Facilities Accounting Management Information System (FAMIS) Inventory Control process by maintaining familiarity with the appropriate FAMIS modules, providing written documentation in proper order for the Supply Manager to record transactions, and look up transactions to answer supervisor's and customer's questions.

Monitors and handles PPE inventory for distribution to University departments. Reviews order forms and prepares for pick up or delivers upon request.

Keeps the warehouse space organized and cleans assigned areas when necessary to ensure a neat, clean, and safe warehouse environment for both Facilities Stores and Consolidated Services.

Distributes goods to personnel from Facilities, Housing, and system campuses quickly and efficiently in the warehouse by responding to written service order/requests, removing supplies and equipment from available stock, providing written documentation to the warehouse customer detailing all items received for a particular order, and ensuring an accurate accounting of the transaction is available for the warehouse manager and that a copy of the receiving document is kept in the warehouse files.

Receives supplies and equipment from vendors and delivery personnel by unloading shipping vehicles, utilizing proper and safe methods, visually inspecting and counting items, assigning items to proper warehouse storage locations, investigating and resolving supply losses and other discrepancies, and reporting unresolved situations and information regarding damaged and/or defective items to the supervisor and both verbally and in writing.

Assists with inventory and stock rotation by conducting a semi-annual physical count of items located in the warehouse, noting and reporting discrepancies between FAMIS Inventory Control and actual count, labeling item locations including shelves, etc., maintaining awareness of regular stock and stock levels in order to bring ordering needs to the Supply Manager's attention, and identifying and/or resolving discrepancies/issues when possible while bringing unresolved issues to manager's attention.

Pick up recycled supplies; as needed. Additional duties as assigned.