Travel Coordinator

Executive Travel Coordinator

Position: Executive Travel Coordinator

Department: 8AM Administration

Employment Status: Full-Time, Exempt (Hybrid or Remote)

Office Location: Scottsdale, AZ

Summary:

The Executive Travel Coordinator supports senior leaders and executives by managing business travel arrangements and ensuring a smooth, well-organized travel experience. This role requires strong attention to detail, sound judgment, and the ability to handle complex itineraries with professionalism and discretion. The ideal candidate is organized, composed, and experienced in supporting high-level executives in a corporate environment.

Job Specific Responsibilities and Duties:

• Arrange domestic and international travel for executives, including flights, accommodations, ground transportation, and related logistics
• Manage multi-leg and multi-city itineraries and accommodate schedule changes as needed
• Coordinate travel details in alignment with executive calendars and business priorities
• Serve as a primary point of contact for executive travel-related questions and updates
• Assist with rebooking, delays, and travel disruptions in a timely and professional manner
• Provide travel support before, during, and after trips to ensure continuity and minimal disruption
• Work with travel vendors, airlines, hotels, and transportation providers to secure appropriate arrangements
• Ensure travel bookings follow company travel policies and guidelines
• Assist with travel-related documentation and expense coordination as needed
• Handle sensitive travel and scheduling information with confidentiality
• Communicate clearly and professionally with executives and external partners
• Maintain a steady, solutions-oriented approach in time-sensitive situations

Qualifications:

Two to five years related experience

Must have international and national travel planning experience

Experience supporting senior leaders or executives in a professional office environment

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Ability to manage multiple priorities and adapt to changing schedules

Familiarity with corporate travel booking tools and expense systems

Comfort providing limited after-hours support when travel changes arise