Administrative Specialist

Administrative Specialist I (S)The Department of Public Safety's mission is to safeguard and preserve the lives and property of the people of North Carolina through preparation, prevention, and protection with integrity and honor. Our agency houses many public safety divisions, including Emergency Management, Juvenile Justice and Delinquency Prevention, Alcohol Law Enforcement, Samarcand Training Academy, and the North Carolina National Guard. Join us along with our more than 3,000 employees and 12,000 National Guard members in providing exceptional public safety services to the citizens of North Carolina.We are looking for candidates who have a passion for helping court-involved youth. We are Working Together to Strengthen North Carolina's Youth and Families! The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening, educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolina's youth, we welcome you to be part of the team. The State of North Carolina provides work/life balance, a team-oriented culture, opportunities for advancement, and interesting work. If you are looking to serve others, this is the place for you.The Administrative Specialist Position is located at Rockingham YDC in Reidsville, NC Job Duties:Maintains a filing system that includes employee personnel files, timesheets, and monthly reports.Serves as the facility Time Administrator, Workers Comp/FMLA Administrator.Handles hiring process for facility and communicates with JJ HR and CHR.Conducts onboarding for new hires to include benefits overview.Submits paperwork for employee separations.Processes HR actions such as LOA requests and pay actions.Serves as point of contact for worker's compensation claims including completing and submitting claims to Workers Compensation third party administrator and ensures that the incidents are documented on the OSHA log/summary.Composes written correspondences, answers telephones, takes and delivers messages, and processes incoming and outgoing mail and parcel packages and deliveries.Performs miscellaneous administrative duties assigned by the Director and Business Officer and serves as backup for the administrative reception desk as the initial point of contact for all visitors and staff.Serves as the back up for the facility Business Officer and other Admin Specialist with duties that include: motor fleet management of on site vehicles, processing invoices, entering and receiving E-Procurement requestions, obtaining e-quotes for goods and services, monitors updates in NCFS, and assists with p card purchases reconciliation.Knowledge Skills and Abilities/Management PreferencesHuman Resources experience in a "generalist" type role with knowledge of a variety of HR areas.Human Resource experience that has serving a team with 20 or more employees.Demonstrated experience entering employee's time using HR time management systems.Experience with North Carolina State HRIS systems.Salary Range: $39,244-$68,379This is a full-time position. Monday-Friday, 8am-5pmWe offer great Benefits!This is a full-time position (40 hours per week) with State Benefits, including paid vacation, paid sick leave, paid holidays, retirement, and health insurance.The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA), we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.Public Service Loan Forgiveness ProgramFor applicants with student loans, becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. Visit to learn more.TranscriptsDegrees and transcripts must be received from appropriately accredited college or university.Applicants who earned college credit hours but did not complete a degree program, must attach an unofficial transcript to receive credit for education.International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification.Military ExperienceApplicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.Applicants seeking National Guard Preference:A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions, must attach either a DD256 or NGB 22.The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape. PREA Hiring and Promotion Prohibitions. Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check.If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division, please click this link for specific certification requirements: Juvenile Justice Officer & Juvenile Court Counselor Certification.Per NC General Statute 143B-1209.54, applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBI's Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service ("RAP Back"). This is in addition to submitting fingerprints during the application process.Due to the volume of applications received, we are unable to provide information regarding the status of your application. If you are selected for an interview, you will be contacted by the hiring manager. If you are no longer under consideration, you will receive an email notification.The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter: Kassia Elizabeth WhiteRecruiter Email: View email address on click.appcast.io