Accounts Payable Specialist

City of Bremerton Finance and Accounting Position

Nestled along the shores of the Puget Sound and just a scenic ferry ride from Seattle, the City of Bremerton offers an exceptional blend of career opportunity and quality of life. From the vibrant Harborside districtfeaturing the Kitsap Conference Center, waterfront hotels, dining, and the Port of Bremerton Marinato the creative energy of the Bremerton Creative District and Quincy Square, there's something here for everyone. Enjoy local attractions like the Puget Sound Navy Museum, stroll the waterfront Bremerton Boardwalk, or relax at Harborside Fountain Park. Cross the iconic Manette Bridge to explore charming shops and cafs, or unwind at Evergreen Rotary Park. Outdoor enthusiasts and golfers alike will appreciate the city-owned Gold Mountain Golf Course, while arts and culture thrive at venues like the Admiral Theatre and events such as the Bremerton Blackberry Festival. With its strong sense of community, natural beauty, and growing opportunities, Bremerton is an ideal place to build your career and make a lasting impactexplore our openings and discover your future here.

General Function

Under the direction of the Assistant Director of Financial Services, performs and coordinates specialized Citywide finance and accounting functions with limited supervision. Areas of assignment may include accounts payable and fixed assets, utilities and accounts receivable, payroll, and related financial matters. Compiles, monitors, verifies, and reconciles accounts payable financial data and applies established fiscal management policies, procedures, and internal controls.

Representative Essential Duties and Responsibilities

This list is intended to illustrate the types of work that may be performed. The omission of a specific duty does not exclude it from the position.

• Monitors assigned financial activities, prepares appropriate accounting entries, and verifies contract compliance. Activities may include fiscal agent activity, contracted parking enforcement, contracted block grant loan servicing, tenant payments, and golf course revenues.
• Provides accounting support for special projects and grants.
• Prepares monthly general journal entries and labor distribution reports.
• Initiates purchase order requests and reviews, audits, verifies coding, corrects, processes, and posts Citywide vendor claims and accounts payable invoices in the City accounting system in accordance with Washington State Budgeting, Accounting and Reporting System (BARS) guidelines.
• Reviews, verifies coding, corrects, and posts Citywide procurement card transactions in accordance with City and State guidelines.
• Researches and analyzes expenditure and revenue information for accuracy and compliance with City policy and applicable laws and regulations; prepares and provides related reports to City departments, the City Council, and outside agencies.
• Maintains required records, documents, and files within the assigned area and archives records in accordance with State records-retention requirements.
• Maintains cash and other assets received on behalf of the City.
• Prepares and completes required federal, state, and local reporting in accordance with applicable laws and established deadlines.
• Maintains vendor files, including current address and account information.
• Documents processes and procedures necessary for successful job performance and trains new department or division accounting support personnel and backup staff.
• Maintains the confidentiality of work-related matters, client records, and City information.
• Serves as backup to the Payroll Specialist. Processes pay runs for City personnel and Law Enforcement Officers' and Fire Fighters' Retirement System Plan 1 (LEOFF 1) retirees; receives, audits, and processes employee payroll information; corrects identified discrepancies; reviews payroll edits, fringe benefits, employee deductions, leave slips, and pay rates for accuracy; processes personnel status-change forms for pay changes, new hires, and terminations; and prepares and submits required state and federal payroll reports.
• Maintains regular attendance.
• Performs related work as assigned or required.

Knowledge, Skills, and Abilities

Knowledge of:

• Basic accounting principles and practices, including cash receipting.
• Washington State Budgeting, Accounting and Reporting System (BARS) requirements and guidelines.
• Computer systems and software applications used in accounting and financial administration.

Skill in:

• Reviewing, auditing, coding, correcting, processing, and posting financial transactions.
• Reconciling financial information and identifying and correcting discrepancies.
• Preparing journal entries, financial reports, graphs, and supporting accounting documentation.
• Using accounting systems, spreadsheets, databases, and related financial software.

Ability to:

• Communicate clearly and professionally, both orally and in writing.
• Establish and maintain effective working relationships with City staff, other agencies, and the public.
• Operate standard office equipment.
• Work independently and exercise appropriate judgment when making decisions.
• Establish and maintain accurate recordkeeping and filing systems.
• Perform mathematical calculations and understand financial concepts and relationships.
• Organize and prioritize accounting assignments and projects with minimal supervision.

Qualifying Education and Experience (Minimum Requirements)

• Associate degree in Accounting.
• Four years of accounting experience involving the use of computer applications.

An equivalent combination of education and relevant experience may be considered. Four years of municipal general-ledger experience may substitute for one year of the required education. Equivalencies do not apply where a license or certification is required by law.

Examination Process and Required Documents

Applicants must apply on-line at .

Required Application Materials:

A completed City application and personal rsum are required. Incomplete applications packets will not be considered. Required application materials must be submitted online by 5:00 p.m. on the closing date. It is the responsibility of the applicant to ensure their application materials reflect the minimum qualifying experience, knowledge, skills and abilities as listed on the job posting.

Important Application Note: Please do not attach copies of certifications or transcripts to your application unless they are listed as a requirement for the position.

Application process after submittal - What to expect :

Initial screening Once the position closes, the HR Department will review and evaluate your application materials to determine whether your materials reflect and demonstrate the knowledge, skills, abilities, and experience required to meet the minimum qualifications.

Invitation to Interview After initial screening and additional review by the hiring department, if it is determined that you exceed the minimum qualifications, you may be contacted and invited to interview with a hiring panel.

References After the interview, if it is determined that you are the most qualified candidate for the position, references will be sent electronically to the individuals listed on your application.

Pre-employment Requirements If/when applying for safety-sensitive positions, pre-employment physicals and/or drug testing may be required prior to any final offer of employment.

NOTE TO APPLICANTS WITH DISABILITIES : If you require an accommodation at any point during the application process, please contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io

Benefits

MEDICAL AND DENTAL INSURANCE Effective the first of the month following the date of hire, regular employees are eligible for the City's medical and dental plans. Employees are also eligible for vision insurance on the first day of the month in which the third consecutive monthly premium payment is made on their behalf.

Currently, the City pays the premium for your choice of one of two health insurance plans, Kaiser Permanente or Regence HealthFirst 250 Plan. To cover dependents employees pay 20% of the dependent premium. Dependents may be added when you are hired, within 30 days of birth or adoption, during the annual open enrollment, or if you have a qualifying event (e.g. marriage, divorce, spouse loss of job or medical coverage). Detailed coverage and rate information is available from Human Resources.

The City provides a dental plan through Washington Dental Service for employee and dependents at no cost to the employee. Dependents can be added when hired, within 30 days of birth or adoption, or at annual open enrollment.

STIPEND IN LIEU OF MEDICAL COVERAGE An employee who waives the right to obtain medical insurance coverage through the City and who provides proof of credible coverage through his/