Court Clerk Supervisor

Summary This position is open until filled with a first review date of August 20, 2026 Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you! Summary This position is open until filled with a first review date of August 20, 2026 Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness? Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities? Then this might be the opportunity for you! We are looking for someone to join Team Yuma as a Court Clerk Supervisor, working with the Yuma Municipal Court. The ideal candidate will perform supervisory level functions in support of Court Operations and Court Compliance of the Yuma Municipal Court. Under basic supervision, this job classification assists Court Administration in supervising Court Clerks; directly supervises court operations and/or judicial compliance division at the Yuma Municipal Court (YMC) as assigned; provides technical assistance to Court Clerks; supervises courtroom operations and/or compliance case management; performs specialized legal clerical work in support of the operations of the Court. ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: Assists Court Administration with a variety of technical and administrative functions; works independently and makes appropriate decisions based on knowledge of City policies, YMC procedures, Administrative Orders and standards of the Arizona Administrative Office of the Courts (AOC). Supervises court operations and provides supervision to Court Clerks; responsible for oversight of case management for court operations and court compliance; conducts employee training, including case management, software applications, and other specialized court technology; tracks training requirements for Arizona Committee on Judicial Education and Training (COJET) to maintain compliance. Performs a variety of clerical and technical functions for YMC with discretion and impartiality; delivers Municipal Court services, and manages legal system responsibilities and special assignments; supports courtroom-related and compliance-related services, and provides customer service at the public counter as needed; follows YMC policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies, and other specific Court duties and assignments. Follows security protocols; completes all reports and paperwork in a timely manner, and in compliance with court administrative orders, regulations and standards; compiles and reviews data, and generates reports; updates, corrects, retrieves and releases YMC information according to procedures. Accepts and files documents submitted to the court; sorts, indexes, and files materials according to established procedures; checks records and documents for completeness and accuracy; prepares and processes legal documents, and technical records according to established court policies and procedures. Calendars Court activities; assists with the flow of court case information to and from judges and staff. Resolves issues, questions, and complaints from customers; resolves judicial compliance issues within scope of authority; researches technical inquiries, provides operational and informational responses, and resolves complaints within scope of authority; accepts paperwork for new and existing case files; enters data into the recording system; collects, processes, and records funds received, performs related accounting tasks, and balances cash and receivables drawer as required. Provides technical guidance and interprets policies and procedures governing the confidentiality requirements and release of YMC records and information; answers questions and resolves issues. Oversees appropriate follow-up reports, warrants for violations, and process of legal documents. Supports the relationship between the City and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the “Yuma Way”, and complies with all City policies and procedures. Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned. Minimum Qualifications Education, Training and Experience Guidelines High School Diploma or GED equivalent; AND three years' experience as a Court Clerk; OR an equivalent combination of education, training and experience. Supervisory experience is preferred. Knowledge Of City policies and procedures. Federal regulations, and State of Arizona statutes, rules, administrative orders, and operational policies and procedures governing municipal courts and justice agency records management. Arizona court procedures, and AOC standards and Code of Conduct. Rules and regulations governing jury activity and courtroom behavior. Principles and practices of confidential records management, and file maintenance. State and Federal laws and regulations governing the release of information from court records. Principles and practices of accounting, bookkeeping, case management, and jury management. Arizona specialized court technology systems and software applications. Safe work practices and security precautions in court environments. Skill In Using initiative and independent judgment within established procedural guidelines. Explaining Federal and state rules and regulations, and City policies and procedures. Preparing, filing, and distributing a wide variety of legal documents. Working under pressure in a dynamic environment with changing priorities. Dealing tactfully and courteously with those seeking information about court functions and activities. Monitoring and enforcing verbal and written instructions and security procedures. Establishing and maintaining effective working relationships with co-workers and court personnel. Communicating effectively verbally and in writing. License And Certification Requirements A valid Arizona State Driver's License is required. Arizona Committee on Judicial Education Training (COJET) continuing training accreditation and Arizona Court Supervisory Program must be completed within 12 months of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment, courtroom and ancillary court facilities. May occasionally be required to bend, reach, stoop, and lift objects. The City of Yuma offers the following benefits to Full-time City employees: ARIZONA STATE RETIREMENT SYSTEM (ASRS) - City employees are automatically enrolled in the Arizona State Retirement System. Employees contribute 11.87% (pre-tax) and the City contributes 11.87% of employee gross wages through automatic deduction. Should an employee terminate City employment, the ASRS funds may be withdrawn or remain until retirement. Contributions to the ASRS are in addition to FICA (Social Security taxes). LONG TERM DISABILITY (LTD) - Included through the Arizona State Retirement System. Employees contribute .11% and the City contributes .11% of employee gross wages. LTD contributions are in addition to FICA (Social Security taxes).

SHORT TERM DISABILITY

The City provides short-term disability coverage at no cost to the employee. Short-term disability replaces part of your income if you can’t work for a short time due to a covered disability. SOCIAL SECURITY & MEDICARE - Employees pay a contribution into the Social Security & Medicare System. WORKER'S COMP. - Insurance coverage for medical expenses and loss of income due to an on-the-job injury is provided by the City of Yuma for all employees. UNEMPLOYMENT INSURANCE - Employees are covered by Unemployment Insurance. MEDICAL, DENTAL, and VISION INSURANCE - The City of Yuma is proud to provide medical, dental and vision insurance for its employees which is administered by the Yuma Area Benefit Consortium. Employees may choose from two traditional PPO plans or a High Deductible Health Plan with a Health Savings Account. Dependent premiums are paid one month in advance and are pre-taxed (unless waived). Additional information regarding medical, dental and vision benefits may be requested from the City's Human Resources Department. LIFE INSURANCE - The City provides a life insurance policy for employees in an amount that is equal to your annual salary. An Accidental Death and Dismemberment rider is also included for an equal amount. Employees may elect, at their cost, additional life insurance for up to 5X their annual salary. Various voluntary insurance policies are available at your cost and may be set up as an automatic payroll deduction. Information is available from the City's Human Resources Department. FLEXIBLE SPENDING ACCOUNT - The plan establishes a reimbursement account, which is designed to provide you with a means of paying for certain medical, dental, vision, and dependent care expenses with pre-tax dollars. The amount you designate is subtracted from your earnings before taxes and is deposited in your flexible spending account. As a new employee you have 30 days from your hire date to enroll. EMPLOYEE ASSISTANCE PROGRAM - Provides free counseling sessions for employees and family members, as well as a 24-hour crisis line for emergencies. COMPENSATORY LEAVE (COMP. TIME) - Paid leave that an employee has elected to accrue in lieu of overtime payment. GENERAL LEAVE - This leave is available for all regular full-time and regular part-time employees. General Leave is paid leave for an employee's personal time off. General Leave can normally be used 90 days after your hire date. General Leave accrual varies by the employee's years of service and employment status. 0 to 5 years = 6.14 hours per pay day or 153.5 hours annually 5 to 10 years = 7.74 hours per pay day or 193.5 hours annually 10 to 15 years = 8.06 hours per pay day or 201.5 hours annually 15 to 20 years = 8.7 hours per pay day or 217.5 hours annually 20+ years = 9.34 hours per pay day or 233.5 hours annually SICK LEAVE - Employees are eligible to utilize paid sick leave immediately following 90 calendar days from their date of hire. July 1 of each year, employees will have 40 hours of sick leave added to their sick leave bank. New employees will have 40 hours of sick leave added to their sick leave bank on their date of hire.

PAID PARENTAL LEAVE

The City provides up to 4 weeks of paid parental leave to employees following the birth of an employee’s child or the placement of a child with an employee in connection with adoption or foster care. Holidays - The City recognizes 12 holidays per year. Holiday pay is at eight hours per holiday. New Year's Day Martin Luther King, Jr. Day (third Monday in January) President's Day (third Monday in February) Memorial Day (Last Monday in May) Juneteenth Independence Day Labor Day (First Monday in September) Veterans Day Thanksgiving Day Day After Thanksgiving Christmas Day Additional Day in conjunction with Christmas DEFERRED COMPENSATION - Employees may participate in a tax-sheltered Annuity Plan (457 Plan) through payroll deduction to provide additional retirement income.

TUITION REIMBURSEMENT

The City provides eligible employees tuition reimbursement for undergraduate and graduate level courses. Eligible full-time employees may receive up to a maximum of $3,500 per calendar year. SMOKE-FREE WORK ENVIRONMENT - The City prohibits smoking in, and within a reasonable distance of, all buildings used by the City for the conduct of City business or buildings or facilities used or occupied as workspace by City employees. This includes City owned and operated vehicles. This policy applies to all City employees, volunteers, citizens, and other persons entering or using City owned or operated facilities and/or vehicles. 01 Yes 02 Yes 03 Yes 04 Yes 05 Yes 06 Yes 07 Yes #J-18808-Ljbffr YUMA