Finance/Retail Specialist

Description

SUMMARY OF POSITION

Do you enjoy keeping financial operations running smoothly and accurately? We're looking for a Finance Specialist to join our team and provide essential support across accounts payable, accounts receivable, cash management, and general accounting functions. This role is ideal for someone who is highly organized, detail-oriented, and enjoys solving problems while ensuring financial records are accurate and compliant. If you thrive in a collaborative environment, take pride in exceptional customer service, and want to contribute to an organization that makes a difference in the community, we invite you to apply.

Excellent benefit package including: medical/dental insurance (GSCCC pays 90% of medical premium),health savings account, complimentary life insurance, Aflac benefits, 403b/Roth with match, 12 holidays per year (including last week of December), and a generous leave program starting your first day of employment. This is a full-time position with a 35 hour workweek.

ACCOUNTABILITIES

Accounts Payable

• Process accounts payable transactions (including customer refunds) by verifying information, obtaining management approval, and accurately coding expenses to the appropriate general ledger accounts. Prepare and mail weekly payments, and communicate with vendors as needed.
• Administer the Amazon Business account by adding approved users and assigned credit cards as authorized.
• Assign and track Council-issued credit cards. Process and reconcile monthly credit card invoices, post required general ledger entries.

Cash Receipting

• Accurately and efficiently process cash receipts, including cash, checks, and credit card payments. Process credit card transactions through the merchant services portal, post appropriate general ledger journal entries, compile funds for deposit, provide deposit reports to the appropriate staff, and prepare monthly credit card merchant reports.
• Process bad debt collections by maintaining records of NSF checks and other bad debts, including troop banking and product sales. Update database records with current bad debt information. Communicate with customers as needed.
• Maintain petty cash accounts and manage cash box and receipt book requests.

Retail Sales

• Assist customers with retail sales transactions and process phone and online orders, staff merchandise transfers, and mail orders promptly and professionally.
• Assist with preparation of offsite or “pop-up” shops, camp trading post, and special retail events.
• Welcome council guests and ensure they are properly escorted prior to accessing the building.
• Assist guests with key card sign out, customer service, and program questions.

Other Responsibilities

• Assist with preparation of audit materials as requested.
• Process non-workers’ compensation accident reports. Submit claims to provider and maintain accident log.
• Distribute annual IRS Form 1099 filings to applicable contractors.
• Maintain council gift card inventory.
• Assist with mail processing as needed.
• Process certificates of insurance.
• Maintain appropriate records and ensure compliance with PCI, IRS, and GSCCC internal accounting controls and record retention requirements.
• Active participation in the development of environments that foster diversity, equity, inclusion, and access through words, actions, and attitude

Requirements

Education, Experience, & Certifications

• High school diploma or equivalent. Higher education preferred.
• Minimum of 2 years’ experience in accounting or finance.
• Knowledge of Momentive MIP preferred.

Skills & Competencies

• Excellent technical computer skills in Microsoft Office 365. Ability to learn new software as required.
• Knowledge of general accepted accounting principles and PCI regulations.
• Excellent organizational skills, great attention to detail, and strong commitment to accuracy.
• Ability to clearly communicate both verbally and in writing.
• Ability to analyze data, reconcile numbers, and produce required statistical reports.
• Ability to assist several staff on multiple, concurrent projects and tasks in an orderly and well-paced manner.
• Demonstrated commitment and ability to interact with diverse populations.

Additional Requirements

• Subscribe to the principles of the Girl Scout Movement and become a registered member of GSUSA.
• Successfully pass background investigation.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls including the operation of computer keyboard, calculator, copier machine and other office equipment; reach with hands and arms; climb stairs; balance; bend and stoop, kneel, crouch or crawl; talk or hear within normal range for telephone use. The employee must occasionally lift and/or move up to 25 pounds. The employee must have close visual acuity to perform activities such as viewing a computer terminal, preparing and analyzing data and figures, and extensive reading.