Contracts Analyst II/III

Job Summary

This recruitment has been reopened to accept additional applications. The new filing deadline is 09/21/2026. Candidates who previously applied and were found to meet the minimum qualifications will remain on the eligibility list and will continue to be considered for further steps in the selection process. New candidates who meet the minimum qualifications are also encouraged to apply and will be evaluated alongside the existing candidate pool.

Under general supervision, the Contracts Analyst performs responsible administrative, financial, and analytical work in support of WRCOG and its departmental activities. The position is primarily focused on developing and administering contracts for a wide range of services in accordance with WRCOG standards, policies, and legal requirements. Additional responsibilities include developing and maintaining administrative and fiscal records, recommending process improvements, and assisting in the formulation of contracting policies and procedures.

We are seeking an experienced professional who can make an immediate impact. The ideal candidate brings hands-on contracts and procurement administration experience within a public agency setting and is comfortable partnering with program managers, contract administrators, and departments across the organization to support their contracting needs.

This role carries a high-volume workload Contract Analysts concurrently manage 40 or more active contracts at any given time, spanning various stages of the procurement lifecycle from solicitation and award through administration and closeout. Procurement types include professional services, construction, operational supplies, and technology equipment and services. The ability to prioritize effectively, meet deadlines, and keep multiple workstreams organized without sacrificing accuracy or compliance is essential to success in this position.

The right candidate takes initiative, operates with minimal supervision, and communicates clearly and professionally with both internal stakeholders and external vendors. A collaborative approach and the ability to build strong working relationships across departments is equally important.

This position is assigned a 9/80 work schedule, with every other Friday off. WRCOG maintains a hybrid work arrangement in accordance with agency and operational needs. The position is based in Riverside, California. Positions will be filled at a level commensurate with the qualifications, experience, certifications, and demonstrated competencies of the selected candidate, as determined by WRCOG.

Supervision Received and Exercised Receives direction from management and supervisory staff. Exercises no direct supervision over staff.

Class Characteristics Analyst II: This is the journey-level classification in the Analyst series. Incumbents at this level perform the more difficult assignments, projects, analyses, and studies assigned to positions within the series, requiring the use of considerable discretion and independent judgment in performing assigned work and full and thorough knowledge of the concepts, practices, procedures, and policies of assigned program(s). Assignments are given with general guidelines, and positions are responsible for establishing objectives, timelines, and methods to deliver work products or services. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Analyst III: This is the senior-level in the Analyst class series. Incumbents independently manage assigned projects, studies, or programs; research, analyze, and develop solutions to a wide range of issues; participate in agency-wide planning discussions related to assigned area of responsibility; demonstrate independent judgment in selecting methods and techniques for obtaining solutions; and/or serve as a professional-level resource for analyses and studies which are complex in nature and diverse in scope. The work involves a high-level of problem-solving requiring analysis of unique issues or increasingly complex problems without precedent and/or structure, managing multiple stakeholder interests, and formulating, presenting, and implementing strategies and recommendations for resolution. Work assignments are typically given as broad, conceptual ideas and directives, and incumbents are accountable for overall results and responsible for developing guidelines, action plans, and methods to produce deliverables on time and within budget. This class is distinguished from the Program Manager classification in that the latter are responsible for planning, developing, implementing, and managing assigned programs, serving as agency and/or regional technical experts, and managing assigned staff.

Examples of Typical Job Functions

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Advise program managers regarding appropriate methods and strategies for acquiring a broad range of goods and services needed for agency programs, projects, and business operations; conduct research and propose options for conducting effective procurements.
• Provide technical assistance to program managers with the development of solicitation documents such as Requests for Offers (RFOs), Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information, and Invitations for Bids (IFBs).
• Prepare, research, and review various contracting documents, including contract amendments, task orders, assignments, purchase orders, scopes of work, and service level agreements in cooperation with program managers and the Office of General Counsel.
• Analyze scopes of work for thoroughness and completeness and identify potential legal or other risks; review and provide feedback regarding project schedules, milestones, technical specifications, cost estimates, project budgets, insurance requirements, evaluation criteria, and other components of the solicitation package; coordinate the identification of Disadvantaged Business Enterprise (DBE) goals and commitments, as appropriate.
• Coordinate advertising of solicitation documents, posting to electronic bid systems, and other outreach efforts.
• Coordinate pre-proposal meetings; prepare meeting materials; serve as meeting facilitator; prepare meeting minutes and questions and answers from attendees; post summary information.
• Review submitted proposals for responsiveness; perform cost analyses; facilitate Evaluation Committee activities regarding the evaluation selection and recommendation process; and determine applicability of prevailing wage requirements
• Assist program managers with the negotiation of contracts, review records of negotiation, cost proposals, and overhead rates.
• Oversees the agency's procurement and purchasing operations, including purchasing mechanisms such as credit cards, ensuring compliance with applicable policies and regulations.
• Research, draft, and review various types of contracts and agreements, including amendments, task orders, and purchase orders; ensure binding documents are consistent with WRCOG guidelines and funding agency requirements; coordinate activities to execute contract documents with selected contractors/consultants.
• Develop and maintain records, documents, and reports; gather information, perform analyses, and provide recommendations.
• Advise staff administering contracts on how to address vendor performance issues and apply contract terms to ensure vendor compliance; assist with the resolution of disputes and initiate corrective actions; administer revisions, terminations, and follow-up work.

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

• Analyst II Equivalent to a bachelor's degree from an accredited college or university with major coursework in business or public administration, accounting, finance, or a related field, and Three (3) years of increasingly responsible professional experience performing contract administration work.
• Analyst III Equivalent to a bachelor's degree from an accredited college or university with major coursework in business or public administration, accounting, finance, or a related field, and Five (5) years of increasingly responsible professional experience performing contract administration, purchasing programs, and services.

Supplemental Information

Licenses and Certifications: A valid California driver's license and the ability to maintain insurability under WRCOG's vehicle insurance policy.

Knowledge Of: Knowledge of the rules, regulations, and laws related to public agency contracts; experience with various types of public agency funding sources as it pertains to procurement requirements. Principles, practices, and methods of public sector procurement and contracting, including contract preparation, execution, and administration. Policies and procedures governing the bidding process. Various contracting processes and their impact on public agency contracts. Project life cycles, milestones, and compliance regulations. Theories, principles, and practices of contract administration and management techniques for public agencies Knowledge of financial management, project management, and procurement software is desirable. Methods and techniques utilized in analyzing the quality of equipment, materials, services, and supplies. Principles of business administration and economics as applied to the purchasing function. Budget and accounting procedures and practices. Business arithmetic. Record-keeping principles and procedures. Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility. WRCOG and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Agency staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and programs, projects, and task coordination, including computers and software programs relevant to work performed.

Ability To: Facilitate the procurement of various types of goods and services; ability to review and provide guidance regarding scopes of work, technical specifications, project schedules, cost estimates, project budgets, insurance requirements, and proposal evaluation criteria. Coordinate advertising, posting, and outreach efforts for programs, projects, and services; experience supporting various tasks related to coordinating the efforts of project teams. Analyze and review documents, data sets, and processes with a detail-