Sales Administrator & Title Clerk

Job Description

Job Description

We are looking for a detail-oriented Admin Assistant to support daily sales administration and vehicle title operations for a Contract position based in Battle Creek, Michigan. This role is ideal for someone who can balance customer-facing communication with precise documentation, helping ensure truck and trailer transactions move forward smoothly and in compliance with state requirements. The position will play a key part in organizing records, coordinating paperwork, and assisting internal teams with billing and administrative support.

Responsibilities:

• Manage and maintain both electronic and paper filing systems so sales, title, and billing documents are complete, accurate, and easy to access.

• Prepare sales packets for truck and trailer transactions by assembling required forms and verifying that information is entered correctly for each deal.

• Guide customers through documentation steps by collecting necessary paperwork, addressing questions, and clarifying next actions in the purchase process.

• Submit and monitor title, registration, tax, plate, and lien paperwork through Michigan dealer systems and other applicable state platforms.

• Record vehicle transactions in required dealership logs, including police book documentation, to support compliance reviews and audits.

• Assist with reporting, presentations, and general administrative materials needed by the sales and operations teams.

• Support basic financial administration by tracking expenses, processing invoices, and maintaining organized billing records.

• Contribute to service billing activities by reviewing supporting documents, updating files, and helping keep invoicing information current.

• Maintain accurate records for sales activity, vehicle documentation, and related correspondence while protecting confidential information.

• Provide additional administrative assistance and project support as business needs evolve.