Project Coordinator

Job Description

Job Description

At Lumin8 Transportation Technologies, we are focused on the full range of Smart Infrastructure Services for the transportation industry. We design, construct, install, integrate, operate, monitor, and maintain a wide variety of Transportation Infrastructure Assets/Technologies for our customers and our communities. We offer a comprehensive benefits package including Paid Time Off, Holiday Pay, Discretionary Bonus, Medical, Dental, Vision, Short/Long-Term Disability, Life Insurance and matching 401(k) plan. To learn more about us and see out opportunities, please visit our website at

.

JOB TITLE: Project Coordinator

JOB CLASS: Hourly, Full Time

JOB HOURS: 40 Hour Week, Typically M-F 7:00 a.m. to 3:30 p.m. with possible variations to accommodate specific project requirements. Occasional overtime and weekend work as required.

JOB SUMMARY :

The Construction Project Coordinator will conduct various administrative services for assigned projects. Plan, organize, and direct execution of administrative tasks as outlined by the Company. Supports various Project Managers by organizing, prioritizing, and executing all administrative activities throughout the life of a job

DUTIES and RESPONSIBILITIES :

• Involved in the preconstruction handoff between estimating and construction and ensuring adherence to process.
• Responsible for setting up the project in Spectrum Viewpoint ERP software and maintaining the shared file with all critical construction documents.
• Must be knowledgeable of our Heavy Bid estimating software package and how to extract critical information necessary for accurate and timely job setup in Spectrum.
• Serves as the administrative point of contact for all assigned projects.

• Requests and follows up on project submittals from suppliers as well and follows through to approval by client. Ensuring the Submittal log for each project is established and maintained accurately.
• Track change orders from request through approval and billing.
• Track and log RFI’s as needed.
• Responsible for accurate and timely billing of projects, management of pay applications and schedule of values along with customer follow up on payment status.
• Responsible for setting up and issuing purchase orders to suppliers and subcontractors along with tracking work performed and processing of payments.
• Maintain all necessary project documentation and files.
• Support Project Manager and field personnel as necessary with field purchases, payroll issues/questions, travel arrangements, etc.
• Performs other duties as assigned.

EDUCATION AND EXPERIENCE:

• Experience in Construction ERP software (Spectrum Viewpoint)
• Experience with estimating software (HeavyBid)
• Bachelor’s degree in related field preferred.
• Construction Experience preferred.
• At least two years of related experience.

PHYSICAL REQUIRMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift/move up to 15 pounds.

The following benefits are included after successfully completing a trial period:

• Health, Dental, and Vision Insurance
• Basic Life Insurance & AD&D
• Health Care & Dependent Care Flexible Spending Account
• Short Term Disability – Long Term Disability
• 401(k) plan (with matching)
• Paid Vacation
• Paid Holidays

Qualified veterans, minorities, and women encouraged to apply.

Lumin8 Transportation Technologies is an Equal Opportunity Employer, providing a safe and a drug-free environment and all candidates are subject to drug testing and background check.