Executive Assistant II - Radiology

Title: Executive Assistant II - Radiology Hours: 40 hours per week; Monday through Friday. Location: Onsite at Tufts Medical Center (Boston, MA). Hybrid model- up to 2 days remote at the discretion of the manager. Job Profile Summary This role focuses on providing administrative and business support to the organization to achieve operational goals. The role performs general administration duties such as producing documents, filing, handling mail, preparing reports, making travel arrangements, arranging appointments, responding to inquiries, data entry, and operating office equipment. The position may direct the work of lower-level professionals or manage processes and programs, overseeing the design, implementation, or delivery of policies and programs using specialized knowledge typically gained through advanced education and work experience. Job Overview Assumes responsibility for administrative support and acts as office coordinator. Provides expert-level administrative support and project management skills to assist a leader of a major corporate function, handling confidential, complex work involving strategic information. Independently investigates assigned problems, prepares reports, and coordinates scheduling, meetings, and projects. Serves as liaison to board members, physicians, and executive leaders. Minimum Qualifications Associate’s Degree AND Five (5) years of progressively responsible secretarial/administrative experience. Bachelor’s Degree AND Three (3) years of progressively responsible secretarial/administrative experience. Duties and Responsibilities Produces correspondence, memos, minutes, and reports; edits material and prepares high-quality graphics. Expedites production of special reports, brochures, annual reports, manuals; coordinates with Marketing/Communications and vendors. Attends meetings as recording secretary. Coordinates all department-level meetings, arranging dates, locations, and distributing materials. Arranges internal and external meetings and events; prioritizes events and makes travel arrangements. Coordinates large, complex meetings, seminars, and similar events. Communicates with high-level executives to exchange sensitive information and expedites matters. Functions as office receptionist, greeting visitors and handling telephone calls. Assists with administrative processes associated with the department. Expedites sensitive administrative matters requiring understanding of hospital policies. Processes and follows up on office paperwork such as requisitions, payroll, expense vouchers. Follows up with personnel to ensure timely completion. Provides guidance on hospital administrative policies and procedures. Prepares and manages the departmental operating budget; monitors expenditures. Performs portions of highly sensitive projects, analyzing data and preparing reports. Prepares reports using statistical or financial tables, creating graphs and charts. Uses standard and internet/information research skills. Maintains files and records of confidential information. Utilizes database applications to maintain reports and arrange information. Ensures adequate inventory of office supplies and maintenance of equipment. Maintains office personal computers and ensures timely service. Uses typical applications such as word processing, spreadsheet, presentation graphics, database, and project management software. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute documents. Participates in performance improvement initiatives and demonstrates quality improvement. Ensures compliance with health and safety requirements and regulatory agencies. Ensures compliance with hospital policies and quality assurance programs. Physical Requirements Normal office setting. Frequent contact with patients, medical staff, and department personnel. Frequent sitting, occasional standing & walking, lifting 5-10 lbs. Manual dexterity using fine hand manipulation to operate computer keyboard. Ability to see computer screen and reports. Skills & Abilities Ability to manage multiple tasks and prioritize according to established criteria. Good organizational and communication skills, verbal and written. Good computer skills: Microsoft Office (Outlook, Excel, PowerPoint). Ability to write and spell accurately in English. Excellent interpersonal skills and adaptability to changing deadlines. Ability to work under pressure and adapt to changing deadlines. Ability to visualize the big picture independently. Excellent proofreading skills. In-depth understanding of office management and daily operations. Working knowledge of office equipment such as printers and fax machines. Highly resourceful team player who can work effectively with staff and senior managers. Pay Range $60,908.12 - $76,140.43 #J-18808-Ljbffr Home Health Foundation