Executive Assistant to the President & CEO and Board Liaison

Executive Assistant To The President & Ceo And Board LiaisonAdministrative Offices - Fairfax, Va 22031Salary Range $60,000.00 - $75,000.00 Salary Position Type Full Time Category Admin - ClericalOverviewThe Executive Assistant to the President and CEO provides high-level administrative, operational, and governance support to the President and CEO and, through the President and CEO, to the Board of Directors and related governing committees.This role ensures the smooth, strategic, and professional operation of executive functions, with a primary focus on enabling the effectiveness of the President and CEO. The Executive Assistant serves as a trusted partner to the President and CEO, supporting executive communications, strategic prioritization, Board administration, and coordination of high-level internal and external relationships.The role also supports the President and CEO's external presence and public-facing communications in close collaboration with the Marketing & Communications team.Duties/Responsibilities:President/CEO SupportRoutinely handle internal and external inquiries, including screening calls, responding to questions, and redirecting matters to appropriate personnelServe as a liaison to external constituents engaging with the President and CEO, including donors, community partners, prospects, volunteers, Board members, and other key stakeholdersDraft correspondence, emails, and executive communications for the President and CEO and respond to inquiries as directedManage and maintain the President and CEO's calendar, coordinating with Leadership Team members as necessaryCoordinate and plan weekly, monthly, quarterly, and annual meetings and leadership engagementsPrepare executive reports, briefing materials, agendas, and meeting documentationServe as a strategic partner to the President and CEO by tracking priorities, deadlines, and follow-ups across executive, Board, and external commitmentsMaintain a President and CEO action and priorities tracker to ensure alignment with organizational goalsProactively identify scheduling conflicts, risks, or misalignment related to the President and CEO's time, messaging, or commitmentsSupport confidential, high-priority, and sensitive special projects as directed by the President and CEOArrange travel, logistics, and accommodationsPrepare and submit time and expense reportsBoard Administration and Governance SupportAssist the President and CEO in ensuring timely preparation of presentation materials for Board and governing committee meetingsCoordinate with the Leadership Team to ensure timely submission and accuracy of Board and committee materialsCoordinate with Leadership Team members to secure special speakers and programming for Board and committee meetingsAssist with logistics for Board and governing committee meetings, including space reservations, catering, room setup, A/V requirements, name badges, and on-site needsSupport logistics for Board social, training, and development eventsAttend Board and committee meetings to ensure smooth operations and troubleshoot technical or logistical issuesAct as recording secretary during Board and governing committee meetings, including preparation and maintenance of official minutesManage Board member correspondence and donor acknowledgments as directedCoordinate and manage Board member onboarding and orientation processesMaintain accurate Board and committee contact information, profiles, attendance records, and conflict-of-interest documentationUpdate Board documents, directories, and reports within the Board portalSupport governance-related workflows, timelines, and annual planning cyclesServe as a point of contact for Board members as neededExecutive Communications & External PresenceServe as the primary point of coordination between the President and CEO and the Marketing & Communications team regarding CEO-related public communications and visibilityReview and coordinate President and CEO social media content to ensure alignment with organizational messaging, executive voice, and brand standardsMaintain a forward-looking calendar of President and CEO speaking engagements, public appearances, and related communications opportunitiesSupport timely amplification of President and CEO events, speaking engagements, and donor or partner recognition through coordinated marketing and communications effortsAssist with preparation and coordination of materials related to external engagements, presentations, and public-facing initiativesOrganizational and Project SupportProvide administrative project management support for initiatives led by the President and CEOCoordinate cross-functional projects and track deliverables, timelines, and follow-upsAssist with preparation of internal communications from the President and CEO to leadership and Board audiencesSupport donor, community partner, and executive-level stakeholder engagement activitiesAssist with planning and coordination of organization-wide or executive-sponsored events (non-HR related)Maintain executive and Board records in alignment with document retention and confidentiality standardsQualificationsRequired Skills/AbilitiesTechnology & Systems: High degree of computer literacy, including proficiency in Microsoft Office Suite, Office 365, file management systems, and SharePoint; ability to quickly adapt to new technologiesTask & Priority Management: Ability to manage competing priorities, meet deadlines, and maintain accuracy in a fast-paced environmentCommunication: Strong written and verbal communication skills; ability to communicate clearly, professionally, and concisely while representing RMHCDC positivelyProfessional Judgment: Ability to handle sensitive, confidential, and executive-level information with discretionCollaboration: Ability to work independently and cross-functionally with leadership, Board members, donors, and external stakeholdersEducation and ExperienceBachelor's degree or equivalent combination of education and experience requiredFive (5) or more years of experience in an administrative or executive support role; nonprofit experience preferredExperience supporting senior executives and working with nonprofit Boards of Directors and governing committeesExperience interacting with a wide range of executive-level stakeholdersExperience with databases or CRM platforms (e.g., Salesforce, NEON, or similar)Highly organized, detail-oriented, and accurate with strong follow-throughPhysical Requirements:Prolonged periods of sitting at a desk and working on a computerProlonged periods of standing, bending, stooping, reaching, and moving about meeting or event spacesMust be able to lift up to 20 pounds occasionallyThis job description is intended to describe the basic, critical elements of the job and should not be construed as an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. This job description does not constitute a contract of employment. It may be modified or amended at any time as determined in the employer's sole discretion. The signed original copy of this acknowledgment will be filed in the employee's personnel file. Ronald McDonald House Charities of Greater Washington, D.C.