Front Desk Coordinator

Job Description

Job Description

We are looking for a short-term Front Desk Coordinator to support office operations in Pleasanton, CA. This contract position is ideal for someone who enjoys creating a welcoming environment, managing front desk activity, and providing dependable administrative support. The person in this role will serve as a key point of contact for visitors and callers while helping the office stay organized and responsive.

Front Desk Coordinator Responsibilities:

• Welcome visitors, direct them appropriately, and maintain a detail-oriented front desk presence throughout the day.

• Manage a multi-line phone system by answering incoming calls, routing inquiries, and taking accurate messages when needed.

• Handle incoming and outgoing mail, receive deliveries, and coordinate package distribution in a timely manner.

• Prepare written communications, complete basic document formatting, and assist with copying and general clerical tasks.

• Enter and update information accurately in office records and internal files.

• Organize physical and digital documents to support efficient retrieval and day-to-day operations.

• Provide administrative assistance to management and respond to additional office support needs as they arise.

If you are interested in this Front Desk Coordinator position, please apply today!

• Experience in a front desk, receptionist, or administrative support role.
• Ability to manage a multi-line phone system with accuracy and attention to detail.
• Strong customer service and interpersonal skills when interacting with visitors, staff, and callers.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Solid data entry skills with careful attention to detail.
• Ability to organize files and handle multiple tasks in a fast-paced office setting.
• Reliable communication skills and a detail-oriented, service-oriented approach.