Court Operations Specialist

Job Description We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. Initial Posting Date 07/24/2026 Application Deadline 08/03/2026 Agency Judicial Department Salary Range $4,765 - $7,392 Position Type Employee Position Title Court Operations Specialist Job Description Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews. Who We Are Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. Benefits To You We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage. 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans. OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase. Position Highlights The Washington County Circuit Court in Hillsboro, Oregon, is hiring a Court Operations Specialist to join our team in the Judicial Support Department. In this role, you will spend most of your time providing courtroom support to a judge by preparing the courtroom and daily dockets, operating and monitoring the digital recording equipment, completing log notes, and filling out forms, orders, and judgments. You will swear in witnesses and jurors, process exhibits, verify that pleadings submitted to the court are accurate and complete, research the status of cases, and enter orders into the record. You will also schedule and facilitate remote hearings. As the bailiff, you will watch for security concerns. In chambers, you will perform data entry, maintain multiple calendars, arrange for the return or disposal of exhibits, draft letters, prepare orders, and proofread and distribute correspondence. You will also help track cases and documents, manage the assigned caseload, and receive and deliver files, mail, documents, and supplies. As the main point of contact for the office, you will answer customers’ questions about pending motions, outstanding rulings, and scheduled hearings, and you will prevent ex parte contact with the judge. The support you provide will be in person, over the phone, and through email. Assigned tasks may be changed to accommodate workload and organizational needs. Instructions For REQUIRED Cover Letter And Work History/Resume Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below. Cover Letter (REQUIRED) Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name. Address the cover letter “To the Hiring Manager.” In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below. Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter. Prepare your cover letter before starting your Workday application. Work History/Resume (REQUIRED) Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume. Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. The application deadline is 11:59 p.m. on the date listed above. Minimum Qualifications (These must be evident in your resume or work history.) The qualified candidate must have a high school diploma or equivalent. AND Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for this position. OR Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities needed for this position. Special Qualifications (These must be verifiable.) None. Requested Skills And Attributes (These must be addressed in your cover letter.) Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting. Experience using a variety of software programs to access and input information and to complete various tasks, including coordinating schedules and maintaining calendars. Experience providing customer service to a variety of individuals in challenging circumstances. Experience explaining processes, procedures, or policies. Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation. Experience communicating in Spanish is preferred but not required. Working Conditions This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek. Occasional after-hours or overtime work may be required. Frequent phone and in-person contact with people from diverse backgrounds. Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma. Frequent contact with people who are angry and confused, including criminal defendants. When judge and docket assignments change every couple of years, Court Operations Specialists’ responsibilities also change, and physical moves to different courtrooms and chambers offices are sometimes required. Long periods of sitting or standing at a computer. Regular use of the following equipment: electronic recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner. Additional Information Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States. Age-Based Discrimination OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process. Veterans’ or Oregon National Guard Preference Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources. Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment. Pay Equity As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. Questions and Support If you require an alternate format to complete the application process, call View phone number on click.appcast.io, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed. Workday related information and resources are available here. For questions about a specific OJD job posting, call View phone number on click.appcast.io or email View email address on click.appcast.io. The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. #J-18808-Ljbffr State of Oregon