Administrative & Marketing Coordinator - Commercial Real Estate

Job Description

Job Description

Join a High-Performance Commercial Real Estate Team

Coldwell Banker Commercial Legacy Group is growing—and we are looking for a sharp, driven, and versatile professional to become the operational backbone of our team.

This is not a typical admin role.

This position sits at the intersection of marketing, transactions, operations, and technology —supporting brokers, driving brand presence, and helping manage real estate assets and deals from start to finish.

If you want to build a real career in commercial real estate, marketing, or operations—this is where you start.

What You’ll Be Part Of

• A fast-paced, entrepreneurial commercial real estate firm
• A team that values execution, accountability, and growth
• A company leveraging AI, digital marketing, and modern tools to outperform competitors
• Real exposure to deals, clients, and business operations—not just busy work

What You’ll Do

This role requires someone who can shift gears quickly and take ownership.

Transaction & Operations

• Review, process, and manage transaction files from contract to closing
• Assist with leases, contracts, and compliance documentation
• Coordinate appointments, timelines, and deal flow
• Maintain accurate listing and client data

Marketing & Brand Execution

• Create commercial property marketing packages (offering memorandums, flyers, etc.)
• Design and publish listing materials
• Manage and grow social media presence across platforms
• Develop graphics and visual content that reflects a professional brand

Technology & Innovation

• Learn and implement AI-driven marketing tools
• Support digital campaigns and automation systems
• Assist in building scalable marketing systems for agents

Property Management & Office Support

• Assist with property management administrative functions
• Provide customer service to clients and tenants
• Handle general office coordination and support

What We’re Looking For

You don’t need to know everything—but you do need to be sharp, reliable, and willing to learn fast.

Core Traits

• Positive, professional, and team-oriented
• Highly organized with strong attention to detail
• Self-starter who takes initiative and follows through
• Comfortable in a fast-moving, high-expectation environment

Skills & Experience

• Strong computer proficiency (Microsoft Office, Google Workspace, etc.)
• Social media and digital marketing familiarity
• Graphic design experience (Canva, Adobe, or similar) preferred
• Ability to learn new technology quickly
• Strong communication and customer service skills

What You’ll Gain

• Real-world experience in commercial real estate transactions
• Hands-on exposure to marketing, branding, and deal flow
• Training on modern marketing platforms and AI tools
• A clear path for career growth within the company
• The opportunity to become indispensable to a high-performing team

Compensation & Benefits

• Competitive hourly wage
• Performance-based bonuses
• Paid sick leave
• Vacation time
• Retirement plan

Who This Role Is Perfect For

• Someone early in their career who wants to grow fast
• A marketing-minded professional who wants real business exposure
• An organized operator who thrives on responsibility
• Anyone serious about building a long-term career in real estate or business

If you’re looking for a role where you can learn, contribute, and advance quickly , apply today.

 

Company Description

Coldwell Banker Commercial Legacy Group is a full-service commercial real estate brokerage serving clients across Kentucky and Tennessee, delivering strategic advisory, brokerage, and investment services across a wide range of asset classes.

As part of the nationally recognized Coldwell Banker Commercial platform, our firm combines the strength of a global brand with the agility, relationships, and market expertise of a locally owned and operated company. This allows us to provide institutional-level service with a hands-on, client-first approach.

Our team specializes in:
•\tCommercial sales and leasing
•\tInvestment property advisory
•\tDevelopment and land brokerage
•\tProperty management and asset services
•\tCorporate and tenant representation

We work with investors, developers, business owners, and institutions to identify opportunities, maximize asset value, and execute transactions with precision.

What sets Coldwell Banker Commercial Legacy Group apart is our focus on execution and innovation. We actively leverage advanced marketing strategies, digital platforms, and emerging technologies—including AI-driven tools—to enhance property exposure, generate demand, and deliver measurable results for our clients.

Our culture is built on accountability, collaboration, and growth. We are committed to developing high-performing professionals who treat real estate as a business and operate at a high level.

At our core, we believe commercial real estate is not just about properties—it’s about helping clients build wealth, scale businesses, and create long-term value.

Company Description

Coldwell Banker Commercial Legacy Group is a full-service commercial real estate brokerage serving clients across Kentucky and Tennessee, delivering strategic advisory, brokerage, and investment services across a wide range of asset classes.\r\n\r\nAs part of the nationally recognized Coldwell Banker Commercial platform, our firm combines the strength of a global brand with the agility, relationships, and market expertise of a locally owned and operated company. This allows us to provide institutional-level service with a hands-on, client-first approach.\r\n\r\nOur team specializes in:\r\n•\tCommercial sales and leasing\r\n•\tInvestment property advisory\r\n•\tDevelopment and land brokerage\r\n•\tProperty management and asset services\r\n•\tCorporate and tenant representation\r\n\r\nWe work with investors, developers, business owners, and institutions to identify opportunities, maximize asset value, and execute transactions with precision.\r\n\r\nWhat sets Coldwell Banker Commercial Legacy Group apart is our focus on execution and innovation. We actively leverage advanced marketing strategies, digital platforms, and emerging technologies—including AI-driven tools—to enhance property exposure, generate demand, and deliver measurable results for our clients.\r\n\r\nOur culture is built on accountability, collaboration, and growth. We are committed to developing high-performing professionals who treat real estate as a business and operate at a high level.\r\n\r\nAt our core, we believe commercial real estate is not just about properties—it’s about helping clients build wealth, scale businesses, and create long-term value.