Facilities Coordinator

Must Have Skills: Good customer service Experience working with different types of stakeholders Being able to multitask, juggle several priorities Good organizational skills, good people skills, deal with vendors, clients, global teams Years of Experience: 3 years of facilities experience Edcation- Preferred degree but open to experience over degree Software skills: Familiar with MS Office Suite- Excel, Sharepoint, Word, MS Teams Interview Process: Max 2 step virtual Summary: As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete. About the Role Seeking a highly organized and service-oriented Workplace Coordinator to support a client account. This role is responsible for delivering a best-in-class workplace experience by ensuring seamless daily operations, exceptional customer service, and efficient coordination of facilities, vendors, and employee requests. The Workplace Coordinator acts as a key point of contact for employees, visitors, and stakeholders, helping to create a productive, safe, and engaging workplace aligned. Key Responsibilities Workplace Experience & Front-of-House Services: Serve as the primary point of contact for workplace-related inquiries, requests, and issues. Deliver a high-touch, hospitality-driven employee and visitor experience. Manage reception duties where applicable, including greeting visitors, issuing badges, and coordinating meetings. Support events and meetings, including room bookings, catering coordination, and setup. Facilities Coordination: Coordinate day-to-day facilities operations, including maintenance requests and service calls. Monitor and track work orders through CBRE Service Insight system to ensure timely resolution. Conduct regular workplace inspections to ensure safety, cleanliness, and operational efficiency. Liaise with vendors and service providers (cleaning, security, maintenance, etc.). Administrative & Reporting: Maintain accurate records, logs, and documentation related to workplace operations. Assist with invoice processing, purchase orders, and basic financial tracking. Generate reports on service delivery, work orders, and workplace metrics. Support compliance with CBRE and client policies and procedures. Health, Safety & Compliance: Promote a safe and compliant workplace aligned with CBRE and client strong safety culture. Support health & safety programs, emergency procedures, and incident reporting. Ensure adherence to corporate standards, regulatory requirements, and best practices. Stakeholder Engagement: Build strong relationships with local client stakeholders, employees, and service partners. Respond promptly and professionally to all service requests and issues. Assist with continuous improvement initiatives to enhance workplace experience. #J-18808-Ljbffr