Legal Administrative Assistant (Chicago)

Job Summary:

We are seeking a highly organized and proactive full-time Legal Administrative Assistant to support our team of attorneys with day-to-day administrative and clerical tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. This role is essential to ensuring smooth operations and effective support to our legal team.

Key Responsibilities:

• Perform daily administrative tasks like scanning, mailing, and organizing files electronically using Practice Master
• Routinely monitor court dockets for updates and notify attorneys of key changes
• E-file legal documents in state, federal, and appellate courts as needed
• Experience with Odyssey and/or PACER filing systems
• Schedule and coordinate depositions, court hearings, and meetings
• Prepare and organize court filings, including drafting basic notices and formatting legal documents
• Prepare and maintain trial and hearing binders
• Send courtesy copies and proposed orders to judges and opposing counsel
• Communicate professionally on behalf of attorneys, including drafting and sending emails and letters
• Answer incoming calls, relay messages, and respond to routine inquiries
• Monitor and prioritize emails and assist with managing attorney calendars
• Order case files and records from various circuit clerk offices
• Ensure all administrative support needs are met promptly and accurately
• Perform general office duties and support tasks as assigned

Qualifications (required):

• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe
• Excellent verbal and written communication skills
• Exceptional organizational and time-management abilities
• High attention to detail and accuracy in all tasks
• Comfortable handling confidential information
• Ability to work independently and manage multiple responsibilities
• Positive attitude, flexibility, and a team-oriented approach

Qualifications (preferred):

• Previous experience in a legal administrative setting preferred