Administrative Assistant (Chicago)

We’re looking for an individual with a minimum of three years’ administrative experience working in a fast-paced environment who is skilled in calendar management, travel coordination, expense reporting, and supporting workflow and procedural efficiency.  

The successful candidate will be highly organized, have a passion for details, record-keeping and problem solving, and thrive in a team setting.  

This role is also member of the Administrative Team and is fully in the office.  

Role Responsibilities:  

• Schedule routine meetings, send invitations and reminders, reserve rooms, and coordinate Zoom/Teams links   
• Manage meeting and event logistics, including catering, materials, and registrations   
• Book routine travel, maintain itineraries, and process travel changes   
• Prepare expense reports; collect receipts and supporting documentation   
• Format documents, presentations, and draft proposals   
• Print, scan, copy, distribute, upload, mail, and ship documents and materials   
• Maintain shared folders, files, and administrative records   
• Perform routine data entry and simple reporting, including contact and CRM/ERP updates   
• Track routine administrative deadlines   
• Manage supplies and new hire equipment disbursement  
• Provide general office and administrative support  
• Coordinate and host quarterly and simple reporting including contact and CRM/ERP updates  
• Track routine administrative deadlines  
• Manage supplies and new hire equipment disbursement  
• Provide general office and administrative support  
• Coordinate and host quarterly Project Sharing cross-company presentations  
• Prepare time sheets  

Skills and Qualifications  

• Mastery of Microsoft Office 365. Experience with RAMP and Deltek Vantagepoint a bonus, but not required.  
• Excellent organizational skills and love of problem solving  
• Energetic attitude and ability to work well within a team and a hands-on, strategic environment.  
• Expert in written and verbal communication skills, particularly with internal team members  
• Decision-making skills to work autonomously and manage specific tasks  
• Communication and collaboration skills to support personnel, management and clients  
• Writing skills to ensure emails and documents and uphold the brand identity  
• Calendar and schedule management skills  
• Knowledge of office procedures and equipment  
• Familiarity with internal and external customer service principles  
• Ability to handle confidential information responsibly  
• Associate or bachelor’s degree 

What We Offer:  

• Competitive salary and benefits package  
• Please see a list of our benefits on our careers page  
• Opportunities for professional development and career growth.  
• Collaborative and supportive work environment. 

Additional Information:  

• Work Environment: Monday through Friday 8:30-5:30 with an hour for lunch/breaks.  
• Benefits: Health benefits, paid time off, 401(k), to/from office commute paid, or parking provided, cell phone stipend and opportunities for career growth within a dynamic and expanding company.  
• Salary: Range is $50,000-62,000 plus company bonus opportunity; the offer will be based on experience, skills and background in similar positions.  

Working Conditions:  

• Work Location: Full-time on-site in the Chicago office.  
• Desk Setup: Assigned desk with standard lighting and climate control.  
• Computer Use: Extended periods spent sitting at a desk and looking at a computer monitor. A laptop computer and large desktop monitor is provided.  
• Communication: Regular interaction with team members in person, via phone, and through digital collaboration tools (Outlook, Teams).  
• Mobility: Movement around the office to access printers, supplies and meeting rooms.  

Workplace Safety & Policies  

• Safety Standards: Adherence to standard indoor safety and building emergency procedures.  
• Dress Code: Office dress code requirements - business casual  

How to Apply:   

Do not submit on LinkedIn. Please submit your resume and a cover letter outlining your relevant experience to our Director of Human Resources, Meg Graham at View email address on apply.placed-app.com