Executive Assistant (Chicago)

Our client is an outstanding consulting firm where you will bring structure, sound judgment, enthusiasm, and flexibility. The firm offers a collaborative culture, a hybrid work schedule, and the opportunity to learn and grow. Your focus will include interaction with leadership, both internally and externally. The selected candidate will be expected to independently execute projects, from conception to completion, and handle a wide variety of activities and confidential matters with discretion. Apply now and make a difference in your career.

Responsibilities

• Manage calendars, scheduling, travel arrangements, itineraries, and meeting logistics.
• Prepare and process expense reports and handle confidential correspondence and documents with discretion.
• Serve as a point of contact for internal teams and external partners, ensuring clear and timely communication.
• Research, prioritize, and follow up on incoming requests, issues, and inquiries to determine the appropriate action or response.
• Organize and support meetings and committee discussions, including preparing agendas, coordinating technology needs, and distributing materials.
• Maintain accurate records and documentation, including contracts, reports, and other administrative files.
• Generate and run reports as needed and assist with gathering information or supporting data for projects and analysis.
• Coordinate planning and logistics for recurring leadership or board meetings.
• Partner closely with other administrative team members to provide seamless coverage and support.
• Perform additional administrative or project-based tasks to support the broader team.

Ideal Experience

• Bachelor’s degree with 3-5 years of experience supporting executive leadership.
• Strong PC skills –MS Outlook, Word, Excel, and PowerPoint.
• Effective communication with outstanding writing skills.
• Advanced ability to organize, prioritize, multitask, and manage competing priorities.
• Tact and good judgment in confidential situations, and proven experience interacting with senior management.

Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.