Administrative Manager

Administrative Center Supervisor

Schedule and direct academic center administrative team including administrative staff, work study students, and temporary workers. Conduct training and performance reviews.

Supervise staff and manage logistics for daily operations, including providing coverage for administrative staff responsibilities on either a regularly scheduled basis or ad hoc as may be necessary. This includes but is not limited to opening and closing building, providing excellent customer service, scheduling appointments, in-person classroom set-up, and teaching labs.

Coordinate, oversee, and support registration and start-of-semester activities with administrative teams at one CCV center.

Plan and assign work related to admissions, assessment, registration, and student payment duties to support center registration schedules.

Ensure admin staff apply CCV and VSC policies and procedures and that they are proficient with technology, equipment, and systems relating to student, faculty, and staff support.

Manage expenditures for building maintenance, stocking and ordering supplies, and other operational necessities.

Ensure admin staff follow CCV and VSC policies and procedures for purchase order and expense procedures.

Participate in academic center, regional, and college-wide committees, meetings, and activities as appropriate.

Conduct I-9 Employment Verifications.

Other duties as assigned.

Supervisory Responsibility: Supervision of administrative staff, temporary workers, and student workers.

Minimum qualifications (Education, Experience, Knowledge, Skills and Abilities)

Education and Experience: Associate's degree plus at least three years of experience managing an office or combination of education and experience from which comparable knowledge and skills are acquired.

Preferred: Bachelor's degree and previous supervisory experience is desirable.

Knowledge, Skills and Abilities:

• Demonstrated prior supervisory experience in a small office setting (preferred)
• Superior customer service and interpersonal communication skills
• Strong administrative and organizational skills.
• Excellent conflict resolution and problem-solving skills
• Superior multi-tasking skills; detail oriented with a big picture perspective
• Knowledge and proficiency with database and complex systems and applications
• Ability to understand and interpret budget reports
• Ability to work effectively with a wide variety of individuals, problem solve personnel and work issues, and work collaboratively as the leader of a team.

Physical Requirements and Working Conditions: Duties performed cause light fatigue of eyes, fingers, or other faculties as a result of repetitive motion and/or long periods of standing or sitting. Duties require some physical effort in work with light to moderate (up to 25 lbs) easy-to-handle materials. Job is performed in general office, in mechanical rooms, or comparable working area with frequent distractions and noises. Work schedule may vary during high volume periods. Occasional handling of chemicals and disposal of waste.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities, and qualifications of individual positions assigned to the classification.

Scheduled Hours Weekly:

40

Budgeted Wage for this Position:

$45,240

Exempt Status:

Exempt

Grade:

G11

Job Posting Responsibilities:

Unit Determination:

Non Bargaining - Administrative Staff