HR Coordinator, Human Resources

Title: HR Coordinator, Human Resources VP Area: VP of Strategy and Chief of Staff Department: Human Resources Position Compensation: $22.50 - $25.50 / hour Location: University Campus - St. Paul, Minnesota Position Summary The HR Coordinator provides comprehensive administrative and operational support to the Human Resources department, with primary responsibility for coordinating background checks, collecting and maintaining new hire documentation, overseeing annual Years of Service Awards, and supporting the Assistant Vice President of Human Resources. This role also manages departmental email inboxes and other communications and performs a wide range of traditional HR office coordination and administrative functions. The HR Coordinator serves as a key point of contact for employees, candidates, and internal stakeholders, ensuring a high level of service, confidentiality, and operational efficiency. Key Responsibilities Recruitment & Onboarding Support: Coordinate and process background checks for new and current employees and volunteers, monitor status, and communicate results to HR partners and hiring leaders. Ensure complete and compliant new hire paperwork. Support onboarding processes by coordinating documentation, system access requests, and new hire communications. Administrative Support: Provide direct administrative support to supervisor through calendar and meeting coordination, preparation of materials and reports, and drafting correspondence, presentations, and other HR‑related documents. HR Office & Departmental Coordination: Manage HR communication channels, support workflows and recurring processes, maintain accurate documentation and records, reconcile department expense reports and cards, coordinate departmental resources and correspondence, assist with data entry and audits across HR systems, and contribute to HR projects and organizational communications. Compliance: Support organizational compliance by coordinating updates to required federal, state, and local labor law postings, ensuring all physical and digital labor law posters remain current and properly distributed across all worksites and assisting in maintaining up‑to‑date HR communications, forms and documentation. Employee Recognition & Engagement: Coordinate years of service recognition program, including tracking eligibility, ordering and coordinating gifts and flowers for specified organizational recognitions, and maintaining accurate records of employee service milestones. Perform other duties as requested or assigned. Required Qualifications High school diploma or GED equivalent Minimum one (1) year of experience in HR, administrative support, or related office/operations roles. Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community. Nice to Have Qualifications Bachelor’s degree in Human Resources, Business, or a related discipline. Minimum of two (2) years of HR experience, particularly in HR operations, recruiting support, or learning and development. Key Skills Spiritual Discernment & Mission Alignment – Applies spiritual maturity and discernment to assess organizational and mission fit in candidates and employees. Strategic, Critical & Systems Thinking – Understands organizational context, interdependencies, and the “big picture”; navigates ambiguity and evaluates complex situations to make sound decisions. Confidentiality: Maintains discretion and handles sensitive information appropriately. Communication Skills – Demonstrates strong written and verbal communication, including clear documentation, editing, and effective interpersonal communication that is kind and clear. Organization, Detail Orientation & Technical Proficiency – Manages time and priorities effectively, completes tasks with accuracy, follows workflows, and uses intermediate to advanced technology to complete and improve processes. Able to prioritize and meet deadlines with attention to detail, managing multiple projects and deadlines at a time. Professional Reliability & Independence – Works well independently and collaboratively, demonstrates initiative, meets deadlines, and maintains high standards of professionalism. Background Check: Must pass initial and ongoing background checks as a condition of employment. Work Environment The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies. All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa. #J-18808-Ljbffr University of Northwestern - St. Paul