Human Resources Coordinator

divh2Human Resources Coordinator/h2pCalista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaskas Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region./ppCalista Brice is a dynamic family of 20+ companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, weve grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms./ppOur team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, youll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities./ppAs the Human Resources Coordinator, you will work onsite in Houston, TX and will provide essential administrative and operational support to the HR team across multiple Calista Brice subsidiary companies. You will assist with recruitment, onboarding, union dispatch, offboarding, and administering employee benefits and HR programs. You will also support HR compliance, maintains accurate employee records, prepares HR reports, and serves as a point of contact for employee inquiries./ppYou will:/pulliMaintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates./liliEnsure HIPAA processes are followed by maintaining PHI confidentiality./liliAssist with keeping up-to-date with company policies and government regulations, ensuring accurate filing and documentation./liliFacilitate recruitment efforts by posting job openings and ensuring job postings meet all federal, state, and corporate requirements./liliAssist in the recruitment process, including reviewing resumes, scheduling interviews, and supporting selection decisions./liliFacilitate pre-employment processes, including drug testing, background checks, and occupational health screenings./liliCommunicate with stakeholders about new hire status and details to ensure timely onboarding./liliCoordinate and manage the onboarding process for non-union employees, including completing new hire paperwork and benefits enrollment./liliAssist with union onboarding and offboarding processes./liliMaintain accurate and up-to-date employee records within the HRIS (Human Resources Information System)./liliAssist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits. Act as a point of contact for benefit inquiries./liliAssist with processing benefit deductions for temporary and seasonal employees and help with annual benefits lookback reviews./liliSupport annual Benefits Open Enrollment by coordinating employee participation and assisting with necessary communications./liliAssist with employee performance evaluation programs, tracking completion and ensuring timely submission./liliReview corporate and subsidiary policies with employees and address any questions or concerns they may have./liliProvide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction./liliAssist with leave management, including FMLA, personal medical leave, and special leave, and ensure compliance with company policies and applicable laws./liliTrack and maintain accurate records of employee leave, coordinating with employees and managers to ensure proper documentation is submitted./liliMaintain a log of compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas./liliCollaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration./liliAttend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends./liliMaintain department files, ensuring organization and compliance with policies and regulatory requirements./liliAssist in preparing HR reports and metrics to support management decisions (e.g., turnover, open positions, benefits participation)./liliServe as a point of contact for general HR questions from employees, escalating complex issues to the HR Business Partner./liliAssist with document preparation for audits and HR compliance reviews./liliWork in a constant state of alertness and in a safe manner./liliPerform other duties as assigned./li/ulpSupervisory Functions:/ppThis job does not have any direct supervisory responsibility./ppKnowledge, Skills Abilities:/pulliBasic understanding of human resource management principles and best practices, including recruitment, selection, training, compensation, benefits, labor relations, and personnel information systems./liliKnowledge of local, federal, and state employment laws and regulations, including those specific to Alaska Regional Native Corporations and Native American tribal regulations./liliAbility to manage and protect sensitive and confidential information with the utmost discretion and professionalism./liliAbility to adapt to changing HR practices, policies, and technology, and to remain flexible in a dynamic work environment./liliExcellent organizational skills with the ability to manage multiple HR tasks and prioritize effectively to meet deadlines in a fast-paced work environment./liliHigh attention to detail and accuracy in processing HR-related documents, ensuring compliance with policies, laws, and regulations./liliStrong time management skills with the ability to handle competing priorities and tasks efficiently while maintaining a high level of productivity./liliA customer-focused approach to internal HR services, with a strong commitment to providing excellent support to employees and managers./liliAdvanced skills in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software for data management, reporting, and communication./liliProficiency in using HRIS (Human Resource Information Systems) for maintaining employee records, managing payroll, and supporting HR functions./liliStrong ability to analyze complex issues, including both logical challenges and interpersonal matters, and resolve them effectively./liliExcellent written and verbal communication skills, with the ability to professionally interact with employees at all levels and external partners./liliAbility to calculate rates, ratios, and percentages, as well as interpret and present data in graphical formats./liliAbility to work both independently and collaboratively within a team, contributing to collective goals and supporting organizational objectives./liliSkilled in facilitating and participating in group meetings, ensuring productive discussions and alignment with HR objectives./liliWillingness and ability to pursue ongoing education and professional development to stay current with changing laws, industry standards, and best practices./liliAbility to work a flexible schedule as needed to meet business demands and support the HR department./liliValid drivers license and ability to operate a motor vehicle safely and efficiently. Willingness to travel up to 25% of the time to support HR functions across locations./liliAbility to work effectively in a Native Corporation multi-business environment, respecting diverse cultures and organizational structures./li/ulpWho is Calista Brice LLC looking for?/ppMinimum Qualifications:/pulliHigh School Diploma or equivalent required./liliAt least two (2) years of experience in an HR support role, administrative position, or relevant field required./liliValid state drivers license and qualified to operate a vehicle under the conditions of Companys Driving Policy required./liliAbility to pass drug, driving, and background screening./li/ulpPreferred Qualifications:/pulliBachelors degree in Human Resources, Business Administration, Psychology, or a related field preferred./liliPHR/SPHR (or SHRM-CP/SHRM-SCP) or equivalent preferred./liliPrevious experience working in Workday, Spectrum, Deltek, or Costpoint preferred./liliAbility to communicate effectively in both English and Spanish is preferred./li/ulpWorking Environment:/ppThe work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Calista Brice has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The noise level in the work environment is moderate. Work may require occasional weekend and/or evening work./ppMore reasons you will love working with Calista Brice LLC:/pulliCompetitive wages and bonus programs We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to/li/ul/div