Maintenance Coordinator

Maintenance Coordinator

N Tonawanda, NY

Schedule: 7am-4pm (preferred)

The Maintenance Coordinator is responsible for managing the efficient and effective use of personnel, materials, and machine downtime to maintain production equipment availability and performance at satisfactory levels. This role executes the critical planning, scheduling, coordinating, and reporting of preventative maintenance and repair work orders to ensure operational effectiveness. Responsibilities include providing superior maintenance, clerical and administrative planning services to internal and external customers, with a focus on maintenance technical personnel assigned to operational areas within the manufacturing facility. Manage the monthly maintenance budget, plans work orders or facility repairs, and performs plant and/or maintenance department day-to-day reviews to ensure that the facility is operating reliably and safely. Act as a liaison between maintenance and production to effectively schedule and coordinate planned maintenance work.

Major Job Responsibilities:

• Maintain backlog of work orders and move work orders to the ready-to-schedule phase, and review technician feedback upon work completion
• Manage work order priority, develop job plans, define parts and materials and engage the proper resources to develop a safe, effective and efficient work control plan
• Coordinate outage planning activities such as scope identification and control, scheduling, risk assessments, execution and continuous improvement initiatives
• Partner with Production Superintendent to ensure that plans and schedules are aligned based on the availability of equipment to support the plant operations
• Incorporate safety requirements and JHA's (Job Hazard Analysis) for all work orders and jobs to support and drive safe work behaviors
• Oversee the end-to-end planning and execution of work orders and resolve any work order issues
• Maintain real-time equipment bill of materials in J.D. Edwards CMMS software, including updating parts that have changed and new equipment
• Schedule preventive maintenance on all equipment in the plant and surrounding areas and maintain accurate records of work completed in J.D. Edwards CMMS software
• Compile work order packets incorporating work documentation from technicians to analyze the number of man-hours and resources needed to close out the work order
• Utilize J.D. Edwards CMMS to lead technicians in reliability efforts of precision, predictive, and preventive maintenance for annual budget planning
• Screen and approve work orders in the CMMS (Computerized Maintenance Management System) for asset area to ensure job priority and efficient utilization of maintenance resources
• Manage and track maintenance budget, identify variances, and provide explanations to justify budget deviations
• Monitor maintenance schedules to ensure there is no conflict with operation or production schedules (e.g. downtime on a machine)
• Prioritize non-emergency and break-in work order requests to approve and reject, review complete work orders, and produce schedule for the next day/week
• Identify parts required for necessary maintenance efforts (preventative maintenance, machine repairs, etc.) and plan/budget for the acquisition of required parts
• Originate, track, and manage preventative maintenance tasks in the CMMS (JD Edwards)
• Maintain planned work order backlog according to facility guidelines and utilize backlog to schedule daily and weekly work list
• Screen and approve all work orders for the operating department to ensure coding accuracy and symptoms are accurately described
• Plan and schedule any installation and startup of new equipment to minimize the disruption of normal operations
• Develop hands-on knowledge and expertise of production equipment, parts, functions and processes through observation and engaging with employees on the production floor

Critical Skills / Capabilities:

• Accountability: Holds self and others responsible for actions and results
• Time Management: Plans, prioritizes, and manages time spent on accomplishing tasks to increase productivity and efficiency; demonstrates awareness and control over amount of time spent on activities; meets deadlines
• Detail-Oriented: Has an eye for recognizing errors or differences; plans and completes work with thoroughness, giving attention to specific information and individual details, conditions, necessary record keeping, and elements of that work
• Communication: Clearly exchanges thoughts, ideas, and messages through written, verbal, and non-verbal methods that promote an understanding with the target audience; listens carefully and attentively
• Problem-Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations; demonstrates tackling a problem by using a logical, systematic, or sequential approach
• Organizational Skills: Plans, arranges and/or monitors work to ensure achievement of desired results; establishes a systematic course of action to accomplish objectives
• Collaboration: Works effectively with others to complete a task or achieve a common objective; ability to cooperate in both interpersonal and team relationships to foster enthusiasm and maintain mutual trust, candor, and respect for others. Works through conflict constructively
• Analytical: Demonstrates a general understanding of various sources of information or data that are relevant to the business; summarizes or integrates information for routine problems or issues with oversight from others as necessary
• Adaptability: Demonstrates agility, flexibility, and a willingness to modify one's approach to achieve desired results; responds quickly to changing demands, processes, and updated information

Technical Skills:

• Microsoft Office – Excel, Outlook, PowerPoint
• Industrial Maintenance Acumen
• Working general knowledge of OEM technicians
• Mathematical skills (i.e. measurements, basic computing skills)

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. The salary range for this position is $59,250.00 - $98,750.00, depending on your role, level, and location. The range listed is also the expected pay for roles in Illinois and Colorado. The benefits for this role include short-term bonus incentive, health, dental and vision insurance, flexible spending accounts or health savings accounts, retirement savings plans, life and disability insurance programs, and paid sick leave as required by applicable state/local law, 15 days of paid vacation, and 11 days of paid holidays, subject to annual change. To learn more about this posting, please contact your recruiter during the hiring process. You may apply online at Smurfit Westrock External Careers and the application window is expected to close by 13-Jun-2026.